Waste Management Fleet Compliance Checklist (Australia) | Infodeck

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Company Name

Inspector Name

Inspection Date

Next Review Date

1

NHVR Heavy Vehicle Compliance

Heavy Vehicle National Law

Daily Vehicle Inspections

	Task / Inspection Item	Frequency	Date Completed	Initials
	Pre-trip inspection (driver walk-around)	Before each trip
	Post-trip inspection and defect report	After each trip
	Review and sign-off on previous defects	Before operating
	Defect report retention (minimum 3 months)	Ongoing
	Verify all defects corrected before dispatch	Daily

Preventive Maintenance Program

	Task / Inspection Item	Frequency	Date Completed	Initials
	Engine oil and filter change	Per manufacturer/10,000km
	Brake inspection and adjustment	Monthly
	Hydraulic system fluid check (compactors)	Weekly
	Tyre inspection and pressure check	Weekly
	Lighting and reflector inspection	Weekly
	Annual heavy vehicle inspection (NHVIM)	Annual

Driver Compliance

	Task / Inspection Item	Frequency	Date Completed	Initials
	Heavy vehicle licence verification	At hire + annual
	Medical fitness assessment	As per licence conditions
	Driver fatigue management compliance	Daily
	Work diary/EWD records audit	Weekly
	Driver qualification file audit	Quarterly

Fatigue Management

	Task / Inspection Item	Frequency	Date Completed	Initials
	Work/rest hours compliance (Standard Hours)	Daily
	Electronic Work Diary (EWD) data review	Weekly
	Fatigue risk management training	Annual
	Rest area availability planning	Per route
	EWD records retention (minimum 3 years)	Ongoing

Chain of Responsibility

	Task / Inspection Item	Frequency	Date Completed	Initials
	CoR awareness training	At hire + annual refresh
	Loading/mass compliance verification	Per load
	Speed compliance monitoring	Continuous
	Scheduler duty compliance audit	Monthly
	Consignor/consignee documentation	Per load

2

Vehicle & Equipment Safety

NHVIM / ADR

Brake Systems

	Task / Inspection Item	Frequency	Date Completed	Initials
	Service brake function test	Pre-trip
	Parking brake function test	Pre-trip
	Air brake system pressure check	Pre-trip
	Brake adjustment measurement	Monthly
	Brake drum/disc inspection	Quarterly
	Air compressor and governor test	Quarterly

Hydraulic & Compactor Systems

	Task / Inspection Item	Frequency	Date Completed	Initials
	Hydraulic fluid level check	Daily
	Hydraulic hose and fitting inspection	Weekly
	Compactor blade condition check	Weekly
	Compactor safety interlock test	Weekly
	PTO (power take-off) inspection	Monthly
	Hydraulic cylinder inspection	Quarterly

Lighting & Electrical

	Task / Inspection Item	Frequency	Date Completed	Initials
	Headlights, taillights, and indicators	Pre-trip
	Reversing alarm and camera function	Pre-trip
	Strobe/warning light operation	Pre-trip
	Battery condition and connections	Monthly
	Wiring harness inspection	Quarterly

Body & Container Equipment

	Task / Inspection Item	Frequency	Date Completed	Initials
	Container lifting mechanism inspection	Weekly
	Hook-lift/roll-off chain inspection	Weekly
	Side-loader arm function test	Daily
	Hopper and body integrity check	Weekly
	Tailgate seal and latch inspection	Weekly
	Tarp system operation (if equipped)	Pre-trip

3

EPA Environmental Compliance

State Environmental Protection

Waste Handling & Documentation

	Task / Inspection Item	Frequency	Date Completed	Initials
	Waste transport certificates (controlled waste)	Per load
	Weighbridge tickets and tonnage records	Per load
	Waste stream identification/classification	As received
	Waste tracking records retention (5 years)	Ongoing
	Diversion rate tracking and reporting	Monthly

Transfer Station Operations

	Task / Inspection Item	Frequency	Date Completed	Initials
	Tipping floor inspection and cleaning	Daily
	Leachate collection system check	Daily
	Stormwater management inspection	Weekly
	Dust suppression system operation	Daily
	Odour control measures verification	Daily
	Litter control and fencing inspection	Weekly

Spill Prevention & Response

	Task / Inspection Item	Frequency	Date Completed	Initials
	Spill kit inventory and condition	Monthly
	Secondary containment inspection	Weekly
	Fuel storage tank inspection	Monthly
	Spill response drill	Annual
	Pollution incident response plan review	Annual

Air Quality & Emissions

	Task / Inspection Item	Frequency	Date Completed	Initials
	Vehicle emissions compliance (ADR 80/04)	Annual
	Diesel particulate filter maintenance	Per manufacturer
	Idle time monitoring and reduction	Ongoing
	Landfill gas monitoring (if applicable)	Quarterly

4

WHS Workplace Safety

Work Health & Safety Act

Personal Protective Equipment

	Task / Inspection Item	Frequency	Date Completed	Initials
	High-visibility vest inspection	Daily
	Safety footwear condition check	Daily
	Work gloves inspection	Daily
	Eye and hearing protection availability	Daily
	PPE training documentation	At hire + annual

Hazardous Manual Tasks

	Task / Inspection Item	Frequency	Date Completed	Initials
	Manual handling training	At hire + refresh
	Bin lifting aids availability	Monthly
	Ergonomic assessment for collection tasks	Annual
	Injury prevention toolbox talk	Weekly

Traffic Management

	Task / Inspection Item	Frequency	Date Completed	Initials
	Site traffic management plan review	Annual
	Pedestrian separation verification	Daily
	Reversing safety procedures compliance	Ongoing
	Spotters training and availability	At hire + refresh

Emergency Preparedness

	Task / Inspection Item	Frequency	Date Completed	Initials
	First aid kit inspection	Monthly
	Emergency contact list update	Quarterly
	Incident investigation and documentation	Per incident
	Notifiable incident reporting	As required
	Emergency evacuation drill	Annual

5

Collection Operations

Route Management & Service Quality

Route Efficiency

	Task / Inspection Item	Frequency	Date Completed	Initials
	Route optimisation review	Quarterly
	Container inventory audit	Annual
	Service level verification	Monthly
	Missed collection tracking and analysis	Weekly
	Customer complaint resolution	Per occurrence

Smart Bin Monitoring (if equipped)

	Task / Inspection Item	Frequency	Date Completed	Initials
	Fill-level sensor calibration	Quarterly
	Sensor battery replacement	Annual
	Data transmission verification	Weekly
	Threshold alert configuration review	Quarterly

GPS & Telematics

	Task / Inspection Item	Frequency	Date Completed	Initials
	GPS unit functionality verification	Weekly
	Geofence accuracy check	Monthly
	Service verification data audit	Weekly
	Driver behaviour monitoring review	Weekly

Council Contract Compliance

	Task / Inspection Item	Frequency	Date Completed	Initials
	KPI performance reporting	Monthly
	Diversion rate documentation	Monthly
	Contract variation management	As needed
	Performance guarantee verification	Annual