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Property Management Compliance Checklist

Canada - NFC 2020 - NBC 2020 - Provincial OHS - CSA Standards

INFODECK
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1

Fire Safety

NFC 2020 / Provincial Fire Codes

Fire Safety Planning

Task / Inspection ItemFrequencyDate CompletedInitials
Fire Safety Plan review and updateAnnual
Fire drill conductAnnual
Staff fire safety trainingAnnual

Fire Detection & Alarm

Task / Inspection ItemFrequencyDate CompletedInitials
Fire alarm control unit inspectionMonthly
Unit smoke alarm testAnnual
Smoke detector test (common areas)Annual

Fire Suppression

Task / Inspection ItemFrequencyDate CompletedInitials
Sprinkler system visual inspectionMonthly
Fire pump testWeekly
Fire extinguisher inspectionMonthly

Emergency Lighting

Task / Inspection ItemFrequencyDate CompletedInitials
Exit sign illumination checkMonthly
Emergency lighting 30-second testMonthly
Emergency lighting 1-hour discharge testAnnual
2

Building Systems

NBC 2020 / CSA Standards

Elevator Systems (CSA B44)

Task / Inspection ItemFrequencyDate CompletedInitials
Elevator maintenance by licensed contractorMonthly
Elevator annual safety inspectionAnnual
Elevator emergency phone testMonthly

HVAC Systems

Task / Inspection ItemFrequencyDate CompletedInitials
HVAC system maintenanceQuarterly
Parking garage ventilation testAnnual
Heating system pre-winter checkAnnual

Structural

Task / Inspection ItemFrequencyDate CompletedInitials
Building envelope inspectionAnnual
Balcony structural assessment5 years
Guard height verificationAnnual

Electrical

Task / Inspection ItemFrequencyDate CompletedInitials
Common area GFCI testMonthly
Emergency generator testMonthly
Electrical panel inspectionAnnual
3

Pool & Spa (If Applicable)

Provincial Health Regulations

Pool Safety

Task / Inspection ItemFrequencyDate CompletedInitials
Pool enclosure inspectionDaily
Self-closing gate mechanism testWeekly
Depth markers verificationAnnual

Pool Water Quality

Task / Inspection ItemFrequencyDate CompletedInitials
Pool water testing (chlorine, pH)Daily
Pool water microbiological testMonthly
Pool filtration system checkWeekly

Pool Safety Equipment

Task / Inspection ItemFrequencyDate CompletedInitials
CPR signage and equipment checkDaily
Rescue equipment checkDaily
4

Common Areas & Grounds

Property Management / OHS

Grounds & Gardens

Task / Inspection ItemFrequencyDate CompletedInitials
Grounds and landscaping maintenanceWeekly
Tree hazard assessmentAnnual
Snow and ice removalAs needed

Security

Task / Inspection ItemFrequencyDate CompletedInitials
CCTV system functionality checkWeekly
Access control system testMonthly
Intercom/buzzer system testMonthly

Parking

Task / Inspection ItemFrequencyDate CompletedInitials
Parking garage lighting checkMonthly
Line marking condition checkAnnual
Garage door operation testMonthly
5

Accessibility

AODA / Provincial Standards

Accessible Routes

Task / Inspection ItemFrequencyDate CompletedInitials
Accessible path of travel inspectionQuarterly
Power door operator inspectionMonthly
Ramp and handrail inspectionAnnual

Accessible Facilities

Task / Inspection ItemFrequencyDate CompletedInitials
Accessible parking spaces checkAnnual
Accessible washroom facilities checkMonthly
Disclaimer: This checklist is based on NFC 2020, NBC 2020, Provincial OHS Acts, CSA Standards, and AODA accessibility requirements. Requirements may vary by province. Verify requirements with your Provincial Fire Marshal and tenancy authorities.
Last updated: February 2026 | Sources: NRC Canada, CSA Group, Provincial Authorities infodeck.io/ca/resources/property-management-compliance-checklist