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Waste Management Fleet Compliance Checklist

Canada - Transport Canada - Provincial Environmental - OHS - CVOR

infodeck.io
1

Transport Canada Fleet Compliance

Motor Vehicle Safety Regulations

Daily Vehicle Inspections

Task / Inspection ItemFrequencyDate CompletedInitials
Pre-trip inspection (driver circle check)Before each trip
Post-trip inspection and defect reportAfter each trip
Review and sign-off on previous defectsBefore operating
Trip inspection report retention (6 months)Ongoing
Verify all defects corrected before dispatchDaily

Preventive Maintenance Program

Task / Inspection ItemFrequencyDate CompletedInitials
Engine oil and filter changePer manufacturer/15,000km
Brake inspection and adjustmentMonthly
Hydraulic system fluid check (compactors)Weekly
Tire inspection and pressure checkWeekly
Lighting and reflector inspectionWeekly
Annual Commercial Vehicle Inspection (CVIP)Annual

Driver Qualification

Task / Inspection ItemFrequencyDate CompletedInitials
Class 3/1 licence verification and copyAt hire + annual
Driver medical certificateAs per licence conditions
Driver abstract/MVR reviewAnnual
Road test documentationAt hire
Driver qualification file auditQuarterly

Hours of Service

Task / Inspection ItemFrequencyDate CompletedInitials
Daily log/ELD data reviewWeekly
Verify 13-hour driving limit complianceDaily
Verify 14-hour on-duty limit complianceDaily
ELD malfunction documentationAs needed
Daily log records retention (6 months)Ongoing

Drug & Alcohol Testing

Task / Inspection ItemFrequencyDate CompletedInitials
Pre-employment drug testBefore hire
Random drug and alcohol testingAs selected
Post-accident testing (if required)Per incident
Reasonable cause testingAs needed
Drug testing records retention5 years
2

Vehicle & Equipment Safety

MVSR / NSC Standards

Brake Systems

Task / Inspection ItemFrequencyDate CompletedInitials
Service brake function testPre-trip
Parking brake function testPre-trip
Air brake system pressure checkPre-trip
Brake adjustment measurementMonthly
Brake drum/rotor inspectionQuarterly
Air compressor and governor testQuarterly

Hydraulic & Compactor Systems

Task / Inspection ItemFrequencyDate CompletedInitials
Hydraulic fluid level checkDaily
Hydraulic hose and fitting inspectionWeekly
Compactor blade condition checkWeekly
Compactor safety interlock testWeekly
PTO (power take-off) inspectionMonthly
Hydraulic cylinder inspectionQuarterly

Lighting & Electrical

Task / Inspection ItemFrequencyDate CompletedInitials
Headlights, taillights, and turn signalsPre-trip
Backup alarm and camera functionPre-trip
Strobe/warning light operationPre-trip
Battery condition and connectionsMonthly
Wiring harness inspectionQuarterly

Body & Container Equipment

Task / Inspection ItemFrequencyDate CompletedInitials
Container lifting mechanism inspectionWeekly
Roll-off cable/chain inspectionWeekly
Side-loader arm function testDaily
Hopper and body integrity checkWeekly
Tailgate seal and latch inspectionWeekly
Tarp system operation (if equipped)Pre-trip
3

Environmental Compliance

Provincial Environmental Acts

Waste Handling & Documentation

Task / Inspection ItemFrequencyDate CompletedInitials
Waste manifests (hazardous/controlled waste)Per load
Scale tickets and tonnage recordsPer load
Waste stream identification/classificationAs received
Manifest record retention (minimum 2 years)Ongoing
Diversion rate tracking and reportingMonthly

Transfer Station Operations

Task / Inspection ItemFrequencyDate CompletedInitials
Tipping floor inspection and cleaningDaily
Leachate collection system checkDaily
Stormwater management inspectionWeekly
Dust suppression measuresDaily
Odour control measures verificationDaily
Litter control and fencing inspectionWeekly

Spill Prevention & Response

Task / Inspection ItemFrequencyDate CompletedInitials
Spill kit inventory and conditionMonthly
Secondary containment inspectionWeekly
Fuel storage tank inspectionMonthly
Spill response drillAnnual
Spill contingency plan reviewAnnual

Air Quality & Emissions

Task / Inspection ItemFrequencyDate CompletedInitials
Vehicle emissions compliance checkAnnual
Diesel particulate filter maintenancePer manufacturer
Idle time monitoring and reductionOngoing
Landfill gas monitoring (if applicable)Quarterly
4

Occupational Health & Safety

Provincial OHS Acts

Personal Protective Equipment

Task / Inspection ItemFrequencyDate CompletedInitials
High-visibility vest inspectionDaily
Safety footwear condition checkDaily
Work gloves inspectionDaily
Eye and hearing protection availabilityDaily
PPE training documentationAt hire + annual

WHMIS Compliance

Task / Inspection ItemFrequencyDate CompletedInitials
WHMIS training completionAt hire + updates
Safety Data Sheet (SDS) availabilityOngoing
Chemical labelling verification (GHS)Weekly
SDS binder maintenanceAs chemicals change

Traffic Management

Task / Inspection ItemFrequencyDate CompletedInitials
Site traffic management plan reviewAnnual
Pedestrian separation verificationDaily
Reversing safety procedures complianceOngoing
Spotter training and availabilityAt hire + refresh

Emergency Preparedness

Task / Inspection ItemFrequencyDate CompletedInitials
First aid kit inspectionMonthly
Emergency contact list updateQuarterly
Incident investigation and documentationPer incident
Critical injury reportingAs required
Workplace safety inspectionMonthly
5

Collection Operations

Route Management & Service Quality

Route Efficiency

Task / Inspection ItemFrequencyDate CompletedInitials
Route optimisation reviewQuarterly
Container inventory auditAnnual
Service level verificationMonthly
Missed pickup tracking and analysisWeekly
Customer complaint resolutionPer occurrence

Smart Bin Monitoring (if equipped)

Task / Inspection ItemFrequencyDate CompletedInitials
Fill-level sensor calibrationQuarterly
Sensor battery replacementAnnual
Data transmission verificationWeekly
Threshold alert configuration reviewQuarterly

GPS & Telematics

Task / Inspection ItemFrequencyDate CompletedInitials
GPS unit functionality verificationWeekly
Geofence accuracy checkMonthly
Service verification data auditWeekly
Driver behaviour monitoring reviewWeekly

Municipal Contract Compliance

Task / Inspection ItemFrequencyDate CompletedInitials
KPI performance reportingMonthly
Diversion rate documentationMonthly
Contract renewal preparationAs needed
Performance bond verificationAnnual