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Data Center Compliance Checklist

Power • Cooling • Fire Suppression • Security • Environmental

infodeck.io
1

Fire Protection

NFPA 75/76

Fire Detection Systems

Task / Inspection ItemFrequencyDate CompletedInitials
Very Early Smoke Detection Apparatus (VESDA) testMonthly
Smoke detector sensitivity testAnnual
Under-floor smoke detection inspectionQuarterly
Above-ceiling smoke detection inspectionQuarterly
Fire alarm panel functional testMonthly
Fire alarm system annual inspectionAnnual
Manual pull station testSemiannual

Fire Suppression Systems

Task / Inspection ItemFrequencyDate CompletedInitials
Clean agent system inspection (FM-200/Novec)Semiannual
Clean agent cylinder pressure checkMonthly
Pre-action sprinkler system testQuarterly
Sprinkler head inspectionAnnual
Fire pump test (electric)Weekly/Monthly
Fire pump test (diesel)Weekly
Water flow alarm testQuarterly
Fire extinguisher inspectionMonthly

Emergency Shutdown & Egress

Task / Inspection ItemFrequencyDate CompletedInitials
Emergency Power Off (EPO) system testAnnual
Emergency lighting 30-second testMonthly
Emergency lighting 90-minute testAnnual
Exit sign illumination checkMonthly
Fire door inspectionAnnual
Fire drill (staff)Annual
Hot aisle/cold aisle containment fire barrier integrityQuarterly
2

Electrical & Power

NFPA 70/110, TIA-942

Utility Power & Distribution

Task / Inspection ItemFrequencyDate CompletedInitials
Main switchgear inspectionAnnual
Thermal imaging of electrical panelsAnnual
Power Distribution Unit (PDU) inspectionQuarterly
Bus duct inspectionAnnual
Automatic Transfer Switch (ATS) exerciseMonthly
ATS full load transfer testAnnual
Electrical room clearance check (36" minimum)Monthly
Arc flash labeling verificationAnnual

Uninterruptible Power Supply (UPS)

Task / Inspection ItemFrequencyDate CompletedInitials
UPS system status checkDaily
UPS battery visual inspectionMonthly
UPS battery impedance testQuarterly
UPS battery discharge testAnnual
UPS capacitor inspectionAnnual
UPS filter replacementPer manufacturer
Static bypass switch testAnnual

Backup Generators

Task / Inspection ItemFrequencyDate CompletedInitials
Generator no-load testWeekly
Generator load bank test (30% minimum)Monthly
Generator full-load testAnnual
Generator coolant level checkWeekly
Generator fuel level verificationWeekly
Generator oil analysisQuarterly
Generator battery checkMonthly
Fuel polishing/testingAnnual
Generator exhaust system inspectionAnnual
3

Cooling Systems

ASHRAE TC 9.9

Computer Room Air Conditioning (CRAC/CRAH)

Task / Inspection ItemFrequencyDate CompletedInitials
CRAC/CRAH unit status checkDaily
Air filter replacementMonthly/Quarterly
Coil cleaningQuarterly
Fan belt inspectionMonthly
Condensate drain inspectionMonthly
Humidifier maintenanceQuarterly
CRAC/CRAH comprehensive serviceAnnual

Chilled Water Systems

Task / Inspection ItemFrequencyDate CompletedInitials
Chiller performance monitoringContinuous
Chiller tube inspectionAnnual
Chiller oil analysisAnnual
Cooling tower water treatmentWeekly
Cooling tower inspectionMonthly
Legionella testingQuarterly
Glycol concentration test (if applicable)Semiannual
Chilled water pump inspectionMonthly

Environmental Monitoring

Task / Inspection ItemFrequencyDate CompletedInitials
Server inlet temperature check (64.4-80.6F/A1)Continuous
Relative humidity monitoring (20-80% A1)Continuous
Hot aisle temperature monitoringContinuous
Under-floor pressure monitoringContinuous
Airflow visualization studyAnnual
CFD analysis updateAs needed
4

Physical Security

TIA-942

Access Control

Task / Inspection ItemFrequencyDate CompletedInitials
Access control system testMonthly
Biometric reader calibrationQuarterly
Access card auditQuarterly
Access log reviewWeekly
Mantrap/airlock functionalityMonthly
Door hardware inspectionQuarterly
Anti-tailgating system testMonthly

Surveillance Systems

Task / Inspection ItemFrequencyDate CompletedInitials
CCTV camera functionality checkDaily
CCTV recording verificationWeekly
CCTV storage capacity checkMonthly
CCTV lens cleaningQuarterly
Video analytics system testMonthly
DVR/NVR health checkWeekly

Perimeter Security

Task / Inspection ItemFrequencyDate CompletedInitials
Perimeter fence inspectionWeekly
Vehicle barrier inspectionMonthly
Intrusion detection system testMonthly
Security lighting inspectionWeekly
Guard tour verificationDaily
Visitor management system auditMonthly
5

Environmental Compliance

EPA Regulations

Fuel Storage & Management

Task / Inspection ItemFrequencyDate CompletedInitials
Above-ground storage tank (AST) inspectionMonthly
Underground storage tank (UST) inspectionMonthly
Spill Prevention Control and Countermeasure (SPCC) plan reviewAnnual
Secondary containment inspectionMonthly
Tank leak detection system testAnnual
Fuel delivery area inspectionMonthly
Spill kit inventoryMonthly

Refrigerant Management

Task / Inspection ItemFrequencyDate CompletedInitials
Refrigerant leak inspectionQuarterly
Refrigerant log maintenanceOngoing
Equipment containing >50 lbs refrigerant leak checkAnnual
Technician certification verificationAnnual
Refrigerant recovery equipment calibrationAnnual

Hazardous Materials

Task / Inspection ItemFrequencyDate CompletedInitials
Battery storage area inspectionMonthly
Battery spill containment checkMonthly
Hazardous waste manifest managementOngoing
Safety Data Sheet (SDS) updateAnnual
E-waste disposal documentationOngoing
6

Workplace Safety

OSHA 29 CFR 1910

General Safety

Task / Inspection ItemFrequencyDate CompletedInitials
Slip/trip hazard inspectionDaily
Cable management inspectionWeekly
Raised floor tile conditionMonthly
Personal Protective Equipment (PPE) availabilityMonthly
Lockout/Tagout (LOTO) procedure reviewAnnual
Confined space entry permit programAnnual

Electrical Safety

Task / Inspection ItemFrequencyDate CompletedInitials
Arc flash PPE availabilityMonthly
Electrical safety training verificationAnnual
Insulated tool inspectionBefore each use
Grounding system verificationAnnual
GFCI testingMonthly

Emergency Preparedness

Task / Inspection ItemFrequencyDate CompletedInitials
First aid kit inspectionMonthly
AED inspection and battery checkMonthly
Emergency contact list updateQuarterly
Emergency response plan reviewAnnual
Evacuation route signage checkQuarterly
Eye wash station inspectionWeekly
7

Infrastructure & Standards

TIA-942

Structured Cabling

Task / Inspection ItemFrequencyDate CompletedInitials
Cable pathway inspectionQuarterly
Fiber optic cable testingAnnual
Copper cable testingAnnual
Cable labeling auditSemiannual
Patch panel documentation updateOngoing

Raised Floor & Containment

Task / Inspection ItemFrequencyDate CompletedInitials
Raised floor pedestal inspectionAnnual
Floor loading verificationAnnual
Floor grounding strap inspectionAnnual
Hot aisle containment integrityMonthly
Cold aisle containment integrityMonthly
Blanking panel installation auditQuarterly

Documentation & Compliance

Task / Inspection ItemFrequencyDate CompletedInitials
Single-line diagram updateAs changed
As-built documentation reviewAnnual
Capacity planning reviewQuarterly
SLA compliance auditMonthly
Uptime Institute tier compliance verificationAnnual