Property Management Compliance Checklist | Infodeck

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Property Name / Address

Inspector Name

Inspection Date

Next Review Date

1

Fire & Life Safety

NFPA 1, 72, 25

Fire Detection & Alarm

	Task / Inspection Item	Frequency	Date Completed	Initials
	Fire alarm panel inspection	Monthly
	Smoke detector test (common areas)	Monthly
	In-unit smoke detector verification	Annual/Turnover
	Carbon monoxide detector test	Monthly
	Fire alarm annual inspection	Annual
	Voice evacuation system test	Quarterly

Fire Suppression

	Task / Inspection Item	Frequency	Date Completed	Initials
	Fire extinguisher visual inspection	Monthly
	Fire extinguisher annual service	Annual
	Sprinkler system visual inspection	Weekly/Monthly
	Sprinkler system quarterly inspection	Quarterly
	Fire pump test	Weekly/Annual
	Standpipe/FDC inspection	Quarterly/Annual

Egress & Emergency

	Task / Inspection Item	Frequency	Date Completed	Initials
	Exit sign illumination check	Monthly
	Emergency lighting 30-second test	Monthly
	Emergency lighting 90-minute test	Annual
	Stairwell door operation check	Monthly
	Fire door inspection	Annual
	Fire drill (staff)	Quarterly

2

Building Systems

Local Building Codes

HVAC Systems

	Task / Inspection Item	Frequency	Date Completed	Initials
	Common area HVAC filter change	Monthly/Quarterly
	Boiler inspection	Annual
	Cooling tower maintenance	Monthly
	Make-up air unit inspection	Quarterly
	Central plant equipment service	Quarterly

Plumbing Systems

	Task / Inspection Item	Frequency	Date Completed	Initials
	Water heater temperature check (120F max)	Monthly
	Backflow preventer test	Annual
	Sump pump test	Monthly
	Water pressure check	Monthly
	Domestic water system flush	Per vacancy guidance

Electrical Systems

	Task / Inspection Item	Frequency	Date Completed	Initials
	Electrical panel inspection	Annual
	Common area GFCI test	Monthly
	Emergency generator test	Monthly
	Generator load bank test	Annual
	Parking lot lighting check	Weekly
	Common area lighting check	Weekly

3

Elevators & Vertical Transport

ASME A17.1 / State Codes

Elevator Maintenance

	Task / Inspection Item	Frequency	Date Completed	Initials
	Elevator preventive maintenance	Monthly
	Elevator safety inspection	Annual
	Elevator emergency phone test	Monthly
	Elevator inspection certificate posting	Annual
	Elevator cab lighting check	Weekly
	Elevator door sensor test	Monthly

ADA Compliance

	Task / Inspection Item	Frequency	Date Completed	Initials
	Elevator braille signage	Annual
	Elevator audible signals	Monthly
	Elevator button height verification	Annual

4

Accessibility & Fair Housing

ADA / FHA

Common Area Accessibility

	Task / Inspection Item	Frequency	Date Completed	Initials
	Accessible entrance condition	Monthly
	Accessible route clearance	Weekly
	Ramp and handrail condition	Monthly
	Accessible parking signage	Monthly
	Pool/amenity accessibility	Monthly
	Accessible restroom (if public)	Monthly

Fair Housing Compliance

	Task / Inspection Item	Frequency	Date Completed	Initials
	Reasonable accommodation request log	Ongoing
	Pet/assistance animal policy review	Annual
	Marketing materials accessibility review	Annual
	Staff fair housing training	Annual

5

Environmental Compliance

EPA / State Regs

Lead Paint (Pre-1978)

	Task / Inspection Item	Frequency	Date Completed	Initials
	Lead paint disclosure (new leases)	Per lease
	Lead-safe work practices (renovations)	Per project
	Lead paint condition inspection	Annual
	Lead paint pamphlet distribution	Per lease

Asbestos Management

	Task / Inspection Item	Frequency	Date Completed	Initials
	Asbestos survey (if applicable)	Initial/Renovation
	Asbestos-containing material inventory	Annual review
	Asbestos condition assessment	Annual

Waste & Pest Control

	Task / Inspection Item	Frequency	Date Completed	Initials
	Trash compactor/dumpster area cleanliness	Daily
	Recycling program compliance	Ongoing
	Integrated pest management (IPM)	Monthly/Quarterly
	Bed bug protocol compliance	Per report

6

Unit Turnover & Maintenance

State Landlord-Tenant Law

Move-In/Move-Out

	Task / Inspection Item	Frequency	Date Completed	Initials
	Move-in inspection documentation	Per move-in
	Move-out inspection documentation	Per move-out
	Security deposit documentation	Per lease
	Unit condition photos	Per turnover

Unit Safety Checks

	Task / Inspection Item	Frequency	Date Completed	Initials
	Smoke detector installation/test	Per turnover
	CO detector installation/test	Per turnover
	Window guard installation (if required)	Per turnover
	GFCI outlet test	Per turnover
	Lock change/rekey	Per turnover
	Appliance safety check	Per turnover

Habitability Standards

	Task / Inspection Item	Frequency	Date Completed	Initials
	Heating system verification	Per turnover/Annual
	Hot water availability (min temp)	Per turnover
	Plumbing fixture operation	Per turnover
	Weather-tight condition	Per turnover

7

Grounds & Amenities

Local Codes / Best Practices

Pool & Spa (if applicable)

	Task / Inspection Item	Frequency	Date Completed	Initials
	Pool water chemistry test	Daily (in season)
	Pool safety equipment check	Daily (in season)
	Pool fence/gate inspection	Monthly
	Pool drain cover compliance (VGB)	Annual
	Pool operator certification	Per state requirement

Grounds Maintenance

	Task / Inspection Item	Frequency	Date Completed	Initials
	Parking lot/sidewalk condition	Weekly
	Trip hazard inspection	Weekly
	Snow/ice removal (seasonal)	As needed
	Landscaping maintenance	Weekly/Monthly
	Exterior lighting check	Weekly

Security Systems

	Task / Inspection Item	Frequency	Date Completed	Initials
	Access control system test	Monthly
	Security camera functionality	Weekly
	Intercom/call box test	Monthly
	Gate/barrier operation	Monthly