Waste Management Fleet Compliance Checklist (US) | Infodeck

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Company / Fleet Name

Inspector Name

Inspection Date

Next Review Date

1

DOT/FMCSA Fleet Compliance

Federal Motor Carrier Safety Administration

Driver Vehicle Inspection Reports (DVIRs)

	Task / Inspection Item	Frequency	Date Completed	Initials
	Pre-trip inspection (driver walk-around)	Before each trip
	Post-trip inspection and DVIR completion	After each trip
	Review and sign-off on previous DVIR defects	Before operating
	DVIR record retention (minimum 3 months)	Ongoing
	Verify all defects corrected before dispatch	Daily

Preventive Maintenance Program

	Task / Inspection Item	Frequency	Date Completed	Initials
	Engine oil and filter change	Per manufacturer/10K miles
	Brake inspection and adjustment	Monthly
	Hydraulic system fluid check (compactors)	Weekly
	Tire inspection and pressure check	Weekly
	Lighting and reflector inspection	Weekly
	Annual DOT periodic inspection (49 CFR 396)	Annual

Driver Qualification Files

	Task / Inspection Item	Frequency	Date Completed	Initials
	CDL verification and copy on file	At hire + annual
	Medical examiner certificate (DOT physical)	Every 2 years
	Motor Vehicle Record (MVR) review	Annual
	Drug & Alcohol Clearinghouse query	Pre-employment + annual
	Road test or equivalent documentation	At hire
	Driver qualification file audit	Quarterly

Hours of Service (HOS)

	Task / Inspection Item	Frequency	Date Completed	Initials
	ELD data review and audit	Weekly
	Verify 11-hour driving limit compliance	Daily
	Verify 14-hour on-duty limit compliance	Daily
	ELD malfunction documentation	As needed
	ELD records retention (6 months minimum)	Ongoing

Drug & Alcohol Testing

	Task / Inspection Item	Frequency	Date Completed	Initials
	Pre-employment drug test	Before hire
	Random drug and alcohol testing (50%/10%)	As selected
	Post-accident testing (if required)	Per incident
	Reasonable suspicion testing	As needed
	Return-to-duty testing	As required
	Drug testing records retention	5 years

2

Vehicle & Equipment Safety

FMCSA 49 CFR 393 & 396

Brake Systems

	Task / Inspection Item	Frequency	Date Completed	Initials
	Service brake function test	Pre-trip
	Parking brake function test	Pre-trip
	Air brake system pressure check	Pre-trip
	Brake adjustment measurement	Monthly
	Brake drum/rotor inspection	Quarterly
	Air compressor and governor test	Quarterly

Hydraulic & Compactor Systems

	Task / Inspection Item	Frequency	Date Completed	Initials
	Hydraulic fluid level check	Daily
	Hydraulic hose and fitting inspection	Weekly
	Compactor blade condition check	Weekly
	Compactor safety interlock test	Weekly
	PTO (power take-off) inspection	Monthly
	Hydraulic cylinder inspection	Quarterly

Lighting & Electrical

	Task / Inspection Item	Frequency	Date Completed	Initials
	Headlights, taillights, and turn signals	Pre-trip
	Backup alarm and camera function	Pre-trip
	Strobe/warning light operation	Pre-trip
	Battery condition and connections	Monthly
	Wiring harness inspection	Quarterly

Body & Container Equipment

	Task / Inspection Item	Frequency	Date Completed	Initials
	Container lifting mechanism inspection	Weekly
	Roll-off cable/chain inspection	Weekly
	Side-loader arm function test	Daily
	Hopper and body integrity check	Weekly
	Tailgate seal and latch inspection	Weekly
	Tarp system operation (if equipped)	Pre-trip

3

EPA Environmental Compliance

RCRA & Clean Air/Water Act

Waste Handling & Documentation

	Task / Inspection Item	Frequency	Date Completed	Initials
	Waste manifests for hazardous materials	Per load
	Scale tickets and tonnage records	Per load
	Waste stream identification/classification	As received
	Manifest record retention (3 years)	Ongoing
	Diversion rate tracking and reporting	Monthly

Transfer Station Operations

	Task / Inspection Item	Frequency	Date Completed	Initials
	Tipping floor inspection and cleaning	Daily
	Leachate collection system check	Daily
	Stormwater management inspection	Weekly
	Dust suppression system operation	Daily
	Odor control measures verification	Daily
	Litter control and fencing inspection	Weekly

Spill Prevention & Response

	Task / Inspection Item	Frequency	Date Completed	Initials
	Spill kit inventory and condition	Monthly
	Secondary containment inspection	Weekly
	Fuel storage tank inspection	Monthly
	Spill response drill	Annual
	SPCC plan review and update	Annual

Air Quality & Emissions

	Task / Inspection Item	Frequency	Date Completed	Initials
	Vehicle emissions compliance check	Annual
	Diesel particulate filter maintenance	Per manufacturer
	Idle time monitoring and reduction	Ongoing
	Methane monitoring (landfill operations)	Quarterly

4

OSHA Workplace Safety

29 CFR 1910 General Industry

Personal Protective Equipment

	Task / Inspection Item	Frequency	Date Completed	Initials
	High-visibility vest inspection	Daily
	Safety footwear condition check	Daily
	Work gloves inspection	Daily
	Eye protection availability	Daily
	PPE training documentation	At hire + annual

HAZWOPER Compliance (if applicable)

	Task / Inspection Item	Frequency	Date Completed	Initials
	HAZWOPER 40-hour initial training	At hire
	HAZWOPER 8-hour annual refresher	Annual
	Emergency response plan review	Annual
	Hazard communication training	At hire + updates
	SDS binder maintenance	As chemicals change

Lockout/Tagout (LOTO)

	Task / Inspection Item	Frequency	Date Completed	Initials
	LOTO procedure for each equipment type	Initial + updates
	LOTO device availability verification	Monthly
	LOTO training for authorized employees	At hire + annual
	LOTO periodic inspection	Annual

Injury Prevention

	Task / Inspection Item	Frequency	Date Completed	Initials
	Tailgate safety meeting	Weekly
	Slip/trip/fall hazard inspection	Daily
	Ergonomic assessment (manual handling)	Annual
	First aid kit inspection	Monthly
	Incident investigation and documentation	Per incident
	OSHA 300 log maintenance	Ongoing

5

Collection Operations

Route Management & Service Quality

Route Efficiency

	Task / Inspection Item	Frequency	Date Completed	Initials
	Route optimization review	Quarterly
	Container inventory audit	Annual
	Service level verification	Monthly
	Missed pickup tracking and analysis	Weekly
	Customer complaint resolution	Per occurrence

Smart Bin Monitoring (if equipped)

	Task / Inspection Item	Frequency	Date Completed	Initials
	Fill-level sensor calibration	Quarterly
	Sensor battery replacement	Annual
	Data transmission verification	Weekly
	Threshold alert configuration review	Quarterly

GPS & Telematics

	Task / Inspection Item	Frequency	Date Completed	Initials
	GPS unit functionality verification	Weekly
	Geofence accuracy check	Monthly
	Service verification data audit	Weekly
	Driver behavior monitoring review	Weekly

Municipal Contract Compliance

	Task / Inspection Item	Frequency	Date Completed	Initials
	SLA performance reporting	Monthly
	Diversion rate documentation	Monthly
	Contract renewal preparation	As needed
	Performance bond verification	Annual