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🇸🇬 Singapore • SCDF • BCA • MOH • MOM • NEA
SCDF (Singapore Civil Defence Force)
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Fire Safety Certificate (FSC) renewal application | Annual (3-year from Apr 2026) | |||
| Fire Safety Manager (FSM) appointment | Ongoing | |||
| FSM refresher training | Every 3 years | |||
| Fire safety audit by Qualified Person (QP) | As required | |||
| Notify SCDF of building/use changes | As needed |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Fire alarm panel functional test | Monthly | |||
| Smoke/heat detector test (sampling) | Quarterly | |||
| Manual call point test | Quarterly | |||
| Full fire alarm system inspection (licensed contractor) | Annual | |||
| Fire alarm battery backup test | Annual |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Fire extinguisher visual inspection | Monthly | |||
| Fire extinguisher servicing (licensed contractor) | Annual | |||
| Hose reel functional test | Quarterly | |||
| Fire extinguisher hydrostatic test | 5 years | |||
| Check clear access to fire equipment | Monthly |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Fire drill (including patient evacuation) | Biannual | |||
| Staff fire safety training | Annual | |||
| Fire escape bed lift test | Annual | |||
| Evacuation route signage check | Quarterly | |||
| Emergency Response Plan review | Annual |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Sprinkler system visual inspection | Monthly | |||
| Sprinkler flow test | Quarterly | |||
| Sprinkler valve inspection | Weekly | |||
| Sprinkler system full inspection (licensed) | Annual | |||
| Fire pump test | Annual |
MOH (Ministry of Health) HCSA
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| HCSA license renewal application | Per license validity | |||
| Mode of Service Delivery (MOSD) compliance audit | Annual | |||
| Specified Services (SS) approval verification | Ongoing | |||
| Clinical governance documentation review | Annual | |||
| Staff credentialing verification | Annual |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Medical device inventory update | Quarterly | |||
| High-risk medical equipment PM (per manufacturer) | Per MFR | |||
| Medical equipment calibration | Annual | |||
| Sterilizer biological indicator test | Daily/Each load | |||
| Patient monitoring equipment PM | Per MFR |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Medication refrigerator temperature log | Daily | |||
| Controlled drug register audit | Monthly | |||
| Expired medication check and disposal | Monthly | |||
| Vaccine storage temperature monitoring | Twice daily | |||
| Medication storage security check | Daily |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Patient medical records audit | Quarterly | |||
| Electronic medical records backup verification | Daily | |||
| Data protection compliance review | Annual | |||
| Clinical documentation audit | Quarterly |
BCA (Building and Construction Authority)
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Periodic Structural Inspection (PSI) | 5 years | |||
| Visual inspection of structural elements | Quarterly | |||
| Crack monitoring (if identified) | Monthly | |||
| PE certification for structural works | As needed |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Lift maintenance (BCA registered contractor) | Monthly | |||
| Lift safety inspection | Annual | |||
| Lift emergency phone test | Monthly | |||
| Fire escape bed lift test (hospitals) | Annual | |||
| Escalator/travellator inspection | Annual |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Accessible route condition check | Quarterly | |||
| Tactile ground surface indicator (TGSI) check | Quarterly | |||
| Accessible toilet facilities check | Monthly | |||
| Ramp gradient and handrail inspection | Annual | |||
| Accessible parking signage | Annual | |||
| Lactation room availability check | Annual |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Facade inspection (buildings >13m) | 5 years | |||
| Visual check for facade defects | Quarterly | |||
| Window safety device check | Annual | |||
| Canopy and awning inspection | Annual |
MOM (Ministry of Manpower)
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Workplace Risk Assessment update | Annual | |||
| Safe Work Procedures (SWP) review | Annual | |||
| Hazard identification walkthrough | Quarterly | |||
| Risk assessment for new procedures/equipment | As needed |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| WSH Committee meeting | Quarterly | |||
| WSH Committee membership update | Annual | |||
| Committee member training | As appointed | |||
| Meeting minutes documentation | Per meeting |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Incident reporting (iReport) - fatalities | Within 24 hours | |||
| Incident reporting - major injuries | Within 10 days | |||
| Occupational disease reporting (doctors) | As required | |||
| Incident investigation and root cause | Per incident | |||
| First aid kit inspection | Monthly | |||
| First aider certification validity | Every 2 years |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Sharps injury prevention program review | Annual | |||
| Personal Protective Equipment (PPE) audit | Monthly | |||
| Manual handling training | Annual | |||
| Needlestick injury log review | Quarterly | |||
| Hepatitis B vaccination program | Upon hire |
NEA (National Environment Agency)
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Mozzie Wipeout inspection (all premises) | Weekly | |||
| Check and remove stagnant water | Daily | |||
| Roof gutter cleaning | Weekly | |||
| Potted plant saucer inspection | Daily | |||
| Document vector control activities | Weekly |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Cooling tower registration with NEA | One-time | |||
| Heterotrophic Plate Count (HPC) test | Monthly | |||
| Legionella bacteria test | Quarterly | |||
| Submit water quality results to NEA | Monthly (by 14th) | |||
| Cooling tower cleaning and disinfection | Per test results | |||
| Biocide effectiveness verification | Per treatment |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Hot water temperature check (>60C storage, >50C return) | Monthly | |||
| Dead leg/low flow outlet flushing | Weekly | |||
| Water tank cleaning | Annual | |||
| Ice machine cleaning and sanitization | Monthly |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| Clinical waste segregation compliance | Daily | |||
| Licensed clinical waste collector arrangement | Ongoing | |||
| Sharps container disposal | When 2/3 full | |||
| Pharmaceutical waste disposal | Per policy | |||
| General waste bin area cleanliness | Daily |
| Task / Inspection Item | Frequency | Date Completed | Initials | |
|---|---|---|---|---|
| HVAC filter inspection/replacement | Quarterly | |||
| Operating theatre air quality test | Annual | |||
| Negative pressure isolation room check | Daily | |||
| Air handling unit PM | Quarterly | |||
| CO2 monitoring in clinical areas | Continuous |