Hospitality Compliance Checklist (Singapore) | Infodeck

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Property Name

Inspector Name

Inspection Date

Next Review Date

1

Hotel Licensing

Hotels Licensing Board (HLB)

Hotel License Compliance

	Task / Inspection Item	Frequency	Date Completed	Initials
	Hotel-Keeper's Licence renewal application	Annual (expires 31 Dec)
	Certificate of Registration verification	Ongoing
	Room inventory count verification	Annual
	Hotel keeper details update (if changed)	As needed
	Pre-opening inspection compliance (new/renovated)	As required

Guest Registration

	Task / Inspection Item	Frequency	Date Completed	Initials
	Guest registration system compliance	Ongoing
	Guest register maintenance (7-year retention)	Ongoing
	Foreign guest passport verification	Per check-in
	ICA reporting compliance	As required

2

Fire Safety

SCDF (Singapore Civil Defence Force)

Fire Safety Certificate

	Task / Inspection Item	Frequency	Date Completed	Initials
	Fire Safety Certificate (FSC) renewal application	Annual (3-year from Apr 2026)
	Fire Safety Manager (FSM) appointment	Ongoing
	FSM refresher training	Every 3 years
	Fire safety audit by Qualified Person (QP)	As required

Fire Detection & Alarm

	Task / Inspection Item	Frequency	Date Completed	Initials
	Fire alarm panel functional test	Monthly
	Smoke detector test (sampling)	Quarterly
	Manual call point test	Quarterly
	Full fire alarm system inspection (licensed contractor)	Annual
	Guest room smoke detector test	Annual

Fire Suppression Systems

	Task / Inspection Item	Frequency	Date Completed	Initials
	Fire extinguisher visual inspection	Monthly
	Fire extinguisher servicing (licensed)	Annual
	Hose reel functional test	Quarterly
	Sprinkler system visual inspection	Monthly
	Sprinkler system full inspection	Annual

Emergency Preparedness

	Task / Inspection Item	Frequency	Date Completed	Initials
	Fire drill (all staff, include guests if feasible)	Biannual
	Staff fire safety training	Annual
	Emergency Response Plan review	Annual
	Evacuation route signage check	Quarterly
	Emergency lighting test (30 min)	Monthly

Hotel-Specific Fire Safety

	Task / Inspection Item	Frequency	Date Completed	Initials
	Guest room door fire rating (30 min minimum)	Annual
	Guest room door self-closing device	Annual
	Internal corridor compartmentation	Annual
	Kitchen hood fire suppression system test	Semi-annual

3

Building & Facilities

BCA (Building and Construction Authority)

Structural Safety

	Task / Inspection Item	Frequency	Date Completed	Initials
	Periodic Structural Inspection (PSI)	5 years
	Visual inspection of structural elements	Quarterly
	Facade inspection (buildings >13m)	5 years

Lift & Escalator Safety

	Task / Inspection Item	Frequency	Date Completed	Initials
	Lift maintenance (BCA registered contractor)	Monthly
	Lift safety inspection	Annual
	Lift emergency phone test	Monthly
	Escalator/travellator inspection	Annual

Accessibility (BCA Accessibility Code)

	Task / Inspection Item	Frequency	Date Completed	Initials
	Accessible route condition check	Quarterly
	Accessible room features verification	Annual
	Accessible toilet facilities check	Monthly
	Tactile ground surface indicator (TGSI)	Quarterly
	Pool/spa accessible entry	Annual

Swimming Pool Safety

	Task / Inspection Item	Frequency	Date Completed	Initials
	Pool water quality test (chlorine 1-3 ppm, pH 7.2-7.8)	Daily (2x min)
	Pool filtration system inspection	Daily
	Pool safety equipment check (ring buoy, reaching pole)	Daily
	Pool depth markers and signage	Monthly
	Spa/jacuzzi water quality test	Daily

4

Food & Beverage Safety

SFA (Singapore Food Agency)

SFA License Compliance

	Task / Inspection Item	Frequency	Date Completed	Initials
	Food Shop Licence renewal	Annual
	SAFE framework category verification	Annual
	Food hygiene audit	Annual (unannounced)
	Demerit points monitoring	Ongoing

Food Handler Requirements

	Task / Inspection Item	Frequency	Date Completed	Initials
	Food handler WSQ Level 1 certification	Upon hire
	Food handler certification renewal	Every 5 years
	Food Hygiene Officer WSQ Level 3 (if required)	Per establishment
	Food handler registration under licence	Upon hire

Food Storage & Temperature

	Task / Inspection Item	Frequency	Date Completed	Initials
	Chiller temperature log (0-4C)	Daily (2x)
	Freezer temperature log (-18C or below)	Daily (2x)
	Hot holding temperature (>60C)	Per service
	Cold holding temperature (<5C)	Per service
	FIFO rotation verification	Daily

Kitchen Equipment & Hygiene

	Task / Inspection Item	Frequency	Date Completed	Initials
	Kitchen hood and exhaust cleaning	Annual (min)
	Grease trap cleaning	Monthly
	Dishwasher sanitization verification	Daily
	Handwashing station supplies	Daily
	Pest control service	Monthly

5

Environmental Health

NEA (National Environment Agency)

Vector Control

	Task / Inspection Item	Frequency	Date Completed	Initials
	Mozzie Wipeout inspection (all premises)	Weekly
	Check and remove stagnant water	Daily
	Roof gutter cleaning	Weekly
	Flower pot/planter inspection	Daily
	Document vector control activities	Weekly

Cooling Towers (Legionella)

	Task / Inspection Item	Frequency	Date Completed	Initials
	Cooling tower registration with NEA	One-time
	Heterotrophic Plate Count (HPC) test	Monthly
	Legionella bacteria test	Quarterly
	Submit water quality results to NEA	Monthly (by 14th)
	Cooling tower cleaning and disinfection	Per test results

Water Quality

	Task / Inspection Item	Frequency	Date Completed	Initials
	Hot water storage temperature (>60C)	Monthly
	Hot water return temperature (>50C)	Monthly
	Dead leg/low flow outlet flushing	Weekly
	Water tank cleaning	Annual

Waste Management

	Task / Inspection Item	Frequency	Date Completed	Initials
	General waste collection area cleanliness	Daily
	Recyclable waste segregation	Daily
	Food waste disposal (if applicable)	Daily
	Bin center pest control	Weekly

6

Workplace Safety

MOM (Ministry of Manpower)

Risk Assessment

	Task / Inspection Item	Frequency	Date Completed	Initials
	Workplace Risk Assessment update	Annual
	Safe Work Procedures review	Annual
	Hazard identification walkthrough	Quarterly

WSH Committee (>50 employees)

	Task / Inspection Item	Frequency	Date Completed	Initials
	WSH Committee meeting	Quarterly
	WSH Committee membership update	Annual
	Meeting minutes documentation	Per meeting

Incident Management

	Task / Inspection Item	Frequency	Date Completed	Initials
	Incident reporting (iReport) - fatalities	Within 24 hours
	Incident reporting - major injuries	Within 10 days
	First aid kit inspection	Monthly
	First aider certification validity	Every 2 years

Housekeeping Safety

	Task / Inspection Item	Frequency	Date Completed	Initials
	Housekeeping chemical storage inspection	Monthly
	PPE availability for housekeeping staff	Monthly
	Ergonomic assessment (manual handling)	Annual
	Wet floor signage availability	Ongoing