Singapore Facilities Compliance Guide: BCA, NEA & MOM Requirements
Complete checklist for Singapore building maintenance compliance. Cover BCA fixed installations, NEA environmental, MOM workplace safety, and BMSMA requirements.
Key Takeaways
- BCA's Fixed Installations Regulations 2025 require new compliance pathways for lifts, escalators, and MCPS starting October 2025
- Periodic Facade Inspection (PFI) is mandatory every 7 years for buildings over 13m tall once they reach 20 years old
- MOM's Workplace Safety and Health Act carries penalties up to $50,000 or 12 months imprisonment for non-compliance
- CMMS documentation provides the audit trail needed for BCA, NEA, and MOM inspections
Singapore facilities face a complex web of regulatory requirements from multiple agencies: BCA, NEA, MOM, and others. Missing a compliance deadline doesn’t just mean fines—it can mean criminal liability for facility managers.
This guide consolidates the key compliance requirements for Singapore building maintenance, with practical checklists you can implement immediately.
The Singapore Regulatory Landscape
Four primary agencies govern facilities compliance in Singapore:
| Agency | Focus Area | Key Legislation |
|---|---|---|
| BCA | Building safety, structural integrity, lifts/escalators | Building Control Act, BMSMA |
| NEA | Environmental, waste, hygiene | Environmental Protection and Management Act |
| MOM | Workplace safety, worker welfare | Workplace Safety and Health Act |
| SCDF | Fire safety | Fire Safety Act |
According to MOSAIC Safety’s EHS compliance guide, these agencies work together to ensure Singapore’s built environment remains safe and sustainable.
BCA Fixed Installations Regulations 2025
The Building Control (Fixed Installations) Regulations 2025 represent Singapore’s most significant advancement in lift safety management in over a decade.
Effective Date
All projects commencing from 1 October 2025 fall under the new regulations.
What’s Covered
| Installation Type | Requirements |
|---|---|
| Lifts | Periodic maintenance, annual inspection, modernisation recommendations |
| Escalators | Safety system upgrades, maintenance records |
| MCPS (Mechanised Car Parking Systems) | 3-year compliance period for existing systems |
Major Works Categories
According to Hin Chong’s BCA analysis, major works are categorized as:
Category A Works:
- Comprehensive modernisation
- Upgrading to modern safety systems (ACOP, UCMP)
- Timeline: Additional 4-8 weeks for regulatory compliance
- Cost impact: 10-20% increase in project costs
Category B Works:
- Less extensive modifications
- Timeline: Additional 2-4 weeks for QP supervision
- Requires PTO reapplication
BCA Compliance Checklist: Lifts & Escalators
| Requirement | Frequency | Documentation Needed |
|---|---|---|
| Periodic maintenance | Per manufacturer specs | Maintenance logs, technician records |
| Annual examination | Yearly | Competent Person inspection report |
| Safety testing | Yearly | Test certificates |
| Modernisation assessment | Every 15 years | Engineering assessment report |
| Plan approval (major works) | Per project | BCA plan approval (15+ working days) |
CMMS Application: Use work order management to track all lift maintenance activities, store inspection reports, and trigger renewal alerts before deadlines.
Periodic Facade Inspection (PFI) Requirements
Under BCA’s Periodic Facade Inspection regime, facade inspections are mandatory for qualifying buildings.
Who Must Comply
| Building Criteria | Requirement |
|---|---|
| Height > 13 meters | Subject to PFI |
| Age > 20 years | Must begin inspections |
| Inspection frequency | Every 7 years |
| Landed houses | Exempted |
Inspection Requirements
- Appoint a Competent Person (Professional Engineer or Registered Architect)
- Competent Person may be assisted by a Facade Inspector (FI)
- Complete visual and close-up inspection
- Submit findings to BCA
- Rectify identified defects within prescribed timeline
Facade Maintenance Tracking
| Activity | Frequency | Responsible Party |
|---|---|---|
| Visual inspection | Monthly | Building management |
| Close-up inspection zones | Per 7-year schedule | Competent Person |
| Defect rectification | Upon identification | Licensed contractor |
| BCA reporting | Every 7 years | Building owner |
CMMS Application: Set up preventive maintenance schedules for facade inspections, with automated alerts 6 months before the 7-year deadline.
BMSMA Compliance for Strata Properties
The Building Maintenance and Strata Management Act (BMSMA) governs all strata-titled properties in Singapore.
Management Corporation (MCST) Responsibilities
According to BCA’s Strata Management Guides:
| Responsibility | Requirements |
|---|---|
| Common property maintenance | Regular upkeep of shared areas |
| Insurance | Adequate coverage for common property |
| Financial management | Proper accounting, sinking fund contributions |
| By-law enforcement | Ensuring compliance with house rules |
| Record keeping | Minutes, financial statements, maintenance logs |
BMSMA Maintenance Checklist
| System | Maintenance Requirement | Record Required |
|---|---|---|
| Lifts | Annual inspection by Competent Person | Inspection certificate |
| Fire safety systems | Annual testing | Fire certificate |
| Swimming pools | Weekly water testing | Test logs |
| Common area lighting | Monthly inspection | Replacement logs |
| Landscape maintenance | Weekly/monthly | Service records |
| Pest control | Monthly | Treatment records |
CMMS Application: Asset tracking maintains complete maintenance history for all common property systems, supporting MCST reporting requirements.
MOM Workplace Safety and Health
The Workplace Safety and Health Act applies to all facilities where maintenance work occurs.
Employer Obligations
According to MOM’s WSH guidance:
| Obligation | Requirement |
|---|---|
| Risk assessment | Identify hazards, implement controls |
| Safe work procedures | Document and train staff |
| PPE provision | Appropriate equipment for tasks |
| Training | Safety training for all workers |
| Incident reporting | Report accidents within prescribed timeframes |
Penalties for Non-Compliance
| Violation | Maximum Penalty |
|---|---|
| Failure to comply with Remedial Order | $50,000 or 12 months imprisonment |
| Workplace accident (negligence) | $200,000 or 2 years imprisonment |
| Fatal accident (reckless conduct) | $500,000 or 2 years imprisonment |
WSH Compliance Checklist for Maintenance Teams
| Requirement | Action | Documentation |
|---|---|---|
| Risk assessment | Complete before any maintenance activity | Written risk assessment |
| Permit-to-work | Required for high-risk activities | Signed permit forms |
| PPE | Provide and ensure usage | Training records, inspection logs |
| Incident reporting | Report within 10 days (non-fatal) | Incident reports |
| Training | Regular WSH training | Training certificates |
CMMS Application: Digital forms can capture permit-to-work approvals, PPE checklists, and risk assessments directly within work orders.
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Schedule DemoNEA Environmental Compliance
The National Environment Agency regulates waste, hygiene, and environmental standards.
Key NEA Requirements
| Area | Requirement | Penalty |
|---|---|---|
| Waste disposal | Proper segregation and licensed disposal | Fines up to $10,000 |
| Pest control | Regular treatment, especially for F&B | Closure orders possible |
| Air quality | Emission limits for equipment | Fines and remediation orders |
| Noise control | Limits on construction/maintenance noise | Fines up to $40,000 |
| Water quality | Proper discharge standards | Fines and cleanup costs |
Facilities Maintenance Impact
| Activity | NEA Consideration |
|---|---|
| HVAC maintenance | Refrigerant handling, emission standards |
| Waste management | Proper disposal of maintenance waste |
| Pest control | Licensed operators, treatment records |
| Landscaping | Stagnant water prevention (mosquito breeding) |
| Generator testing | Noise limits, emission standards |
NEA Compliance Checklist
| Requirement | Frequency | Documentation |
|---|---|---|
| Licensed waste disposal | Per disposal | Disposal manifests |
| Pest control treatment | Monthly | Treatment reports |
| Vector control inspection | Weekly | Inspection logs |
| Air emission testing | Annual (if applicable) | Test certificates |
| Trade effluent testing | As required | Test results |
CMMS Application: Track pest control schedules, waste disposal records, and environmental testing using preventive maintenance with attached documentation.
SCDF Fire Safety Requirements
Fire safety compliance is critical for all Singapore buildings.
Key Requirements
| Requirement | Details |
|---|---|
| Fire certificate | Annual renewal for applicable buildings |
| Fire safety inspections | Regular self-inspections + SCDF inspections |
| Fire equipment maintenance | Monthly visual, annual servicing |
| Fire drills | At least annually |
| Emergency lighting | Monthly testing |
Fire Safety Maintenance Checklist
| System | Inspection Frequency | Service Frequency |
|---|---|---|
| Fire extinguishers | Monthly visual | Annual service |
| Sprinklers | Monthly visual | Annual flow test |
| Fire alarms | Monthly test | Annual service |
| Emergency lighting | Monthly test | Annual service |
| Smoke detectors | Monthly test | Annual service |
| Fire doors | Monthly visual | As needed |
| Fire hose reels | Monthly visual | Annual service |
CMMS Application: Create automated PM schedules for all fire safety equipment with compliance deadlines.
Building a Compliance-Ready CMMS
To maintain compliance across all these requirements, your CMMS should support:
1. Automated Scheduling
Set up recurring tasks for:
- Annual lift inspections
- 7-year facade inspections
- Monthly fire safety checks
- Weekly vector control inspections
2. Document Management
Attach and store:
- Inspection certificates
- Competent Person reports
- Risk assessments
- Training records
3. Audit Trail
Maintain complete records of:
- Who performed each task
- When it was completed
- What was found
- What action was taken
4. Compliance Alerts
Receive notifications:
- 60 days before inspection deadlines
- When certificates expire
- When defects require follow-up
- When permits need renewal
5. Reporting for Audits
Generate reports showing:
- Compliance status by requirement
- Overdue items
- Historical compliance trends
- Documentation completeness
Implementation Timeline
For facilities implementing compliance tracking:
Month 1: Foundation
- Import all fixed installations (lifts, escalators)
- Set up asset categories for compliance-critical systems
- Configure user permissions for sign-offs
Month 2: Scheduling
- Create PM schedules for all regulatory inspections
- Set up compliance alerts with appropriate lead times
- Configure calendar views for upcoming inspections
Month 3: Documentation
- Upload existing certificates and reports
- Create digital forms for inspections
- Train team on documentation requirements
Month 4+: Optimization
- Review compliance dashboard regularly
- Adjust alert timing based on experience
- Build contractor/vendor access for documentation submission
Common Compliance Gaps
Based on working with Singapore facilities, these gaps frequently cause issues:
1. Missing Documentation
Problem: Maintenance completed but not documented Solution: Mobile CMMS ensures documentation happens in the field
2. Expired Certificates
Problem: Renewals missed until audit Solution: Automated alerts 60-90 days before expiry
3. Inconsistent Inspections
Problem: Inspections completed at varying frequencies Solution: Automated PM scheduling ensures consistency
4. Contractor Records
Problem: Contractor work not captured in building records Solution: Contractor portal for work order updates and documentation upload
5. Historical Data Gaps
Problem: Previous maintenance records unavailable for audits Solution: Centralized digital records accessible for any audit period
Managing Singapore facilities compliance? See how Infodeck helps Singapore building owners maintain BCA, NEA, and MOM compliance with automated scheduling, document management, and audit-ready reporting—all with local Singapore support.
