Can I convert my existing paper forms?

Yes! You can recreate any paper form using the visual form builder. Add various question types including text fields, checkboxes, dropdowns, ratings, and file uploads to match your existing forms.

Do technicians need special training?

The form interface is designed to be intuitive. Technicians can scan a QR code to access forms and complete them on any device with a web browser. The familiar checklist format means minimal learning curve.

Can I require certain fields?

Yes. When building forms, you can mark any question as required. Required fields must be completed before the form can be submitted, ensuring consistent data collection.

How do I share forms with my team?

Each form assignment generates a unique URL and QR code. Share the link directly or print QR codes to place at locations. Technicians scan to access the correct form instantly.

What are Work Order SOPs?

Work Order SOPs are forms attached to work orders as standard operating procedures. Technicians complete these checklists when finishing work orders to ensure consistent procedures are followed.

Can I export form responses?

Yes. Export responses to CSV or Excel format for reporting and analysis. This feature is available on Basic plan and above.

Go Paperless

Digitize Checklists and Capture Data On-Site

Paper forms get lost, damaged, or left incomplete. Infodeck's digital forms ensure every inspection is documented—with required field validation, image uploads, and exportable responses.

Get Started. It's FREE

Free Forever. No credit card.

app.infodeck.io

Daily Inspection Checklist

checklist Form

In Progress

Progress 60%

Fire extinguisher present *

Exit signs illuminated *

Emergency lights functional *

Floor condition

Good

Additional notes

Enter text...

3/6 completed

Form Submitted

Inspection complete

Sound familiar?

Paper forms get lost, damaged, or left incomplete

Manual data entry causes errors and delays

No photo evidence or digital signatures

Impossible to track inspection completion

With Infodeck

Digital forms with required field validation

All responses stored and searchable

Image and file upload capabilities

View and export all form responses

WHY DIGITAL FORMS MATTER

From clipboard chaos

to digital control

Paper forms get lost, damaged, or filled out incorrectly. Infodeck's digital forms capture every inspection with required fields, photo evidence, and instant submission.

100% data capture

Instant submission

FIELD TYPES

question types for any inspection need

QR ACCESS

Instant

scan to access the right form

Digital Forms Impact

Paperless, errorless inspections

From clipboard chaos to digital control

Paper forms lost/mo

Zero loss

28 %

Data entry errors

0 %

Data entry errors

93% reduction

0 %

Photo evidence

0 %

Photo evidence

Every item

0 %

Audit compliance

0 %

Audit compliance

Full trail

See digital forms in action

30-day free trial • No credit card required

SMART FORM BUILDER

Build powerful forms

in minutes

No coding required. Drag, drop, and deploy inspection forms with intelligent automation built-in.

Visual Form Builder

Create forms without coding—add checkboxes, dropdowns, and more.

Multiple Question Types

10+ field types including text, dropdown, checkbox, and file upload.

Work Order SOPs

Attach checklists to work orders as standard procedures.

QR Code Access

Generate unique QR codes for instant form access.

Fire Safety Inspection

Monthly checklist

Fire extinguisher inspection

Emergency exit signage

Smoke detector test

2 of 3 items completed

Form submitted!

Fire Safety • Level 3

DATA COLLECTION MADE EASY

Capture more than just

text responses

Rich media support means complete inspection records with photo evidence and file attachments.

Get started. It's FREE

Photo Evidence

2 photos uploaded • Tap + to add more

Image Uploads

Attach photos directly to form responses. Capture visual evidence during inspections.

Attachments + Add file

PDF

calibration_cert.pdf

DOC

maintenance_log.docx

File Attachments

Upload documents and files as part of form submissions. Support for various file types.

Fire Safety Inspection

Page 3 of 4: Equipment Check

Fire extinguisher checked

Emergency exit signage

Multi-Page Forms

Organize longer forms into pages and sections. Users see progress as they complete each page.

ROLE-BASED FORM VIEWS

One form system.

Four different perspectives.

Same digital forms. Tailored for how each role actually works.

Compliance Manager

Audit-ready documentation
at your fingertips

Every form submission is timestamped and stored. Export to CSV/Excel for audits, track completion rates, and organize forms by categories for easy compliance reporting.

All submissions timestamped and stored
Export responses to CSV/Excel
Track form completion rates

Forms This Month

847

↑ 12% vs last month

Completion Rate

98.2%

↑ 2.1% vs last month

Audit Ready

100%

Recent Form Submissions

Fire Safety Inspection Complete

Level 3 • Mike Johnson • 10 min ago

HVAC Checklist Complete

Roof Unit A • David Park • 25 min ago

Export ready!

847 records • CSV format

9:41

Fire Safety Form

Level 3 • Room 301

Page 2 of 3

Fire extinguisher present?

Yes - Checked

Emergency exit clear?

Add photo evidence

QR Scanned!

Form loaded instantly

Field Technician

Scan QR. Fill form.
Done.

No app download required. Scan a QR code to access the right form instantly. Clear checklist format with progress indicators and photo capture built right in.

Scan QR code to access forms
Upload photos directly from device
Clear progress indicator for multi-page forms

Facilities Manager

Complete visibility across locations

View all form responses in one place. Filter by date, location, or form type to find what you need instantly.

Form Responses

All Locations ▾

Fire Safety • Building A

Level 3 • 12 responses today

View →

Cleaning Check • Building B

All floors • 8 responses today

View →

Operations Director

Data collection insights at a glance

Summary view of form responses. Track completion by form type and monitor usage across sites for operational insights.

This Month

+23% submissions

Total Forms

Active templates

Submissions

1,247

↑ 23% vs last month

MonTueWedThuFriSatSun

INSPECTION TEMPLATES

Forms for every

inspection need

From fire safety to cleaning quality, create forms for any inspection type with our flexible builder.

Fire Safety Check

Extinguisher inspected

Exit signage clear

Emergency lighting

Fire Safety Inspections

Monthly fire extinguisher checks, emergency lighting tests, and exit route inspections with photo evidence.

HVAC Check

Monthly

Filter condition Good ✓

Coil cleaning Due soon

HVAC Preventive Checks

Filter inspections, coil cleaning verification, and refrigerant level checks with maintenance scheduling.

Elevator Audit

Daily

✓

Weekly

✓

Monthly

Due

Cert expires: 15 Mar 2025

Elevator Safety Audits

Daily, weekly, and monthly elevator inspections with regulatory compliance tracking and certification management.

Cleaning Check

Room 301

Room 302

Cleaning Quality Checks

Housekeeping inspections with room-by-room checklists, photo standards, and service level tracking.

Condition Report

Asset: Generator #A-101

Condition:

72%

⚠️ Belt wear detected - schedule PM

Equipment Condition Reports

Asset condition assessments with rating scales, defect documentation, and maintenance recommendations.

Safety Walkthrough

PPE compliance

Hazard found!

→ Corrective action required

Health & Safety Walkthroughs

OSHA-compliant safety inspections with hazard identification, corrective actions, and incident tracking.

Go Paperless Today

Ready to ditch the clipboard?

Create your first digital inspection form in minutes. No training required—your team will thank you.

Get Started Free Book a Demo

Free forever. No credit card required.

10+ Field Types

For any inspection need

QR Code Access

Scan to submit

Real-Time Monitoring

Campus Digital Twin

Digitize Checklists and Capture Data On-Site

Sound familiar?

With Infodeck

From clipboard chaos

Paperless, errorless inspections

Build powerful forms

Visual Form Builder

Multiple Question Types

Work Order SOPs

QR Code Access

Capture more than just

Image Uploads

File Attachments

Multi-Page Forms

One form system.

Audit-ready documentation
at your fingertips

Scan QR. Fill form.
Done.

Complete visibility across locations

Data collection insights at a glance

Forms for every

Fire Safety Inspections

HVAC Preventive Checks

Elevator Safety Audits

Cleaning Quality Checks

Equipment Condition Reports

Health & Safety Walkthroughs

Forms & Inspections

Ready to ditch the clipboard?

Real-Time Monitoring

Campus Digital Twin

Digitize Checklists and Capture Data On-Site

Sound familiar?

With Infodeck

From clipboard chaos

Paperless, errorless inspections

Build powerful forms

Visual Form Builder

Multiple Question Types

Work Order SOPs

QR Code Access

Capture more than just

Image Uploads

File Attachments

Multi-Page Forms

One form system.

Audit-ready documentationat your fingertips

Scan QR. Fill form.Done.

Complete visibility across locations

Data collection insights at a glance

Forms for every

Fire Safety Inspections

HVAC Preventive Checks

Elevator Safety Audits

Cleaning Quality Checks

Equipment Condition Reports

Health & Safety Walkthroughs

Forms & Inspections

Ready to ditch the clipboard?

Audit-ready documentation
at your fingertips

Scan QR. Fill form.
Done.