01
Requests become owned work.
People can report issues, teams can assign work, and owners can see status without rebuilding the story across email or spreadsheets.
Government & Public Sector
GASB 34/35 compliant
Stop the deferred maintenance spiral before it's too late
From budget battles to data-driven capital planning
Federal deferred maintenance hit $370 billion. State and local backlogs add another $100 billion. Your buildings are aging, your budget is shrinking, and every dollar deferred costs $6 later. Infodeck tracks FCI scores, generates GASB-ready reports, and gives you the data to justify maintenance investments to council.
$370B
Federal deferred maintenance backlog (2024)
Scope reviewed first
IoT sensors supported
One operating record
Government & Public Sector work on one operating record
For Government & Public Sector teams, Infodeck links requests, planned work, assets, contractors, and proof so the record follows the job.
02
Assets keep their service history.
Equipment, locations, maintenance tasks, checklists, and past service notes stay linked so the next job starts with context.
03
Proof stays attached to the job.
Photos, timestamps, approvals, contractor records, and close-out notes stay with the work record for audits and leadership reviews.
Sound familiar?
These aren't hypotheticals. They're conversations we have every week with facilities directors and public works managers across municipalities.
1
"Our Deferred Maintenance Backlog Just Hit $34 Million"
Every year, you present the capital improvement plan. Every year, council approves 20% of what's needed. The backlog grows 7% annually, now it's $34 million and climbing. Your FCI score is 0.65 when it should be under 0.2. Buildings from the 1970s are patched beyond design life. When the HVAC finally fails completely, emergency replacement will cost 6x what preventive maintenance would have.
Backlog compounds 7% annually if unaddressed
2
"Our HVAC Systems Are 35 Years Old"
Your courthouse HVAC was installed in 1989. The manufacturer discontinued parts 15 years ago. Your senior technician who understood the system retired last year, taking 30 years of institutional knowledge with him. Now it's making concerning sounds and you're Frankensteining repairs on repairs. When it fails during July trials, you'll be evacuating judges and defendants alike.
Parts obsolete, knowledge lost, failure imminent
3
"84% of Us Say Budget Constraints Are Our Primary Problem"
Finance wants to cut maintenance 10% while council demands you maintain 'state of good repair' standards. You're allocating 15-25% of budget to maintenance when standards require 25-35%. Personnel costs eat 45-55% of operating budget. New buildings get bond funding; maintenance competes for what's left. Every dollar you defer creates $6 in future costs, but that's next year's problem.
Maintenance budget 40% below industry standard
4
"GASB Auditors Are Coming Next Month"
You need to report capital assets and deferred maintenance per GASB 34. But asset documentation is scattered across 15 years of filing cabinets, your predecessor's spreadsheets, and that Access database nobody knows how to query. The auditor wants FCI scores for 200+ buildings. OSHA is asking about fire safety compliance. ADA inspectors flagged accessibility issues. You need an audit trail. Yesterday.
Audit findings + regulatory fines + liability exposure
5
"Parents Are Demanding Modern School Facilities"
The news ran a story on 'crumbling schools.' Parents are at council meetings demanding answers. Your school buildings average 49 years old; more than 50% have never undergone major renovation since construction. You have $55 million for maintenance when industry standards say you need $227 million. Citizens see deteriorating facilities and question where their tax dollars are going.
Public trust eroding while budget stays flat
Ready to break the cycle?
The Transformation
From reactive firefighting to strategic maintenance
Public facility requests, capital backlog, inspections, and evidence stay on one record.
Before
After
Facility Condition Index
Before
0.65
After
0.35
46% improvement
0.65
Facility Condition Index
Poor condition 46% improvement
0.35
Facility Condition Index
Fair conditionGASB Audit Prep Time
Before
3weeks
After
2hrs
99% faster
3 weeks
GASB Audit Prep Time
Manual compilation 99% faster
2 hrs
GASB Audit Prep Time
One-click reportsWork Order Completion Rate
Before
45%
After
85%
+89% completion
45 %
Work Order Completion Rate
Resource constraints +89% completion
85 %
Work Order Completion Rate
Prioritized workflowEmergency vs. Planned Ratio
Before
60:40
After
20:80
-67% emergencies
60:40
Emergency vs. Planned Ratio
Reactive mode -67% emergencies
20:80
Emergency vs. Planned Ratio
Preventive approachWhen public facility work, asset condition, photos, and inspection evidence stay together, teams can explain backlog and risk with less manual work.
Built For Your Reality
Features that solve your actual problems
Not generic CMMS checkboxes: capabilities mapped to the challenges you face every day managing government facilities
Facility Condition Index Tracking
Calculate and track FCI scores for every building in your portfolio. Visual dashboards show condition trending over time. Generate reports that justify capital budget requests to council. Quantify your deferred maintenance backlog in dollars the CFO understands.
Addresses: Deferred maintenance backlog growing
Data-driven capital planning
IoT enabled
Asset Lifecycle Management
Track every asset from acquisition to disposal. Know exactly when equipment reaches end-of-life. Plan replacements before 35-year-old HVAC systems fail catastrophically. Preserve institutional knowledge when experienced staff retire.
Addresses: Aging infrastructure, lost knowledge
Prevent 6x emergency costs
GASB-Ready Financial Reports
Export capital asset reports, depreciation schedules, and deferred maintenance disclosure in formats auditors expect. Complete asset inventory with condition assessments. Reduce audit prep from 3 weeks to 2 hours.
Addresses: GASB auditors coming
Audit-ready always
Multi-Department Portfolio View
Manage city halls, police stations, fire departments, libraries, schools, and parks from a single dashboard. Prioritize across departments based on condition, risk, and compliance requirements. See your entire portfolio at a glance.
Addresses: Scattered data across departments
200+ buildings, one view
Compliance Documentation Automation
Track ADA accessibility, OSHA safety inspections, and NFPA fire code compliance across all facilities. Automated inspection scheduling with deadline alerts. Photo documentation creates audit trail. FOIA-ready records.
Addresses: Compliance maze
Complete audit trail
Budget Justification Reports
Show council exactly what happens if maintenance is deferred another year. Compare preventive vs. emergency repair costs. Demonstrate ROI of maintenance investments. Give elected officials the data they need to make informed decisions.
Addresses: Budget battle with council
Prove the 6x cost of deferral
A Day in Your Life
Same day. Different experience.
See how your daily routine transforms with proper maintenance management
Municipal Facilities Director
Managing 150 buildings across 8 departments with a team of 25 technicians
Without Infodeck
With Infodeck
Before
Review yesterday's voicemails and emails from department heads about building problems
No real-time visibility; surprises all day
7:00 AM
Portfolio Condition Check
After
Dashboard shows all 150 facilities: 2 critical alerts, 8 PMs due this week, FCI trending
Complete portfolio visibility before first meeting
7:00 AM Portfolio Condition Check
Before
Review yesterday's voicemails and emails from department heads about building problems
No real-time visibility; surprises all day
After
Dashboard shows all 150 facilities: 2 critical alerts, 8 PMs due this week, FCI trending
Complete portfolio visibility before first meeting
After
Export: $34M backlog, 0.65 FCI, projected 7% annual increase if unfunded
Data-driven budget justification
9:00 AM
Council Budget Presentation Prep
Before
Scramble to compile spreadsheets showing why maintenance budget needs to increase
Can't quantify deferred maintenance impact
9:00 AM Council Budget Presentation Prep
Before
Scramble to compile spreadsheets showing why maintenance budget needs to increase
Can't quantify deferred maintenance impact
After
Export: $34M backlog, 0.65 FCI, projected 7% annual increase if unfunded
Data-driven budget justification
Before
Judge calls personally to complain courtroom is too hot; scramble to find a technician
Find out about problems when they're emergencies
11:30 AM
Courthouse HVAC Alert
After
IoT sensor flagged temperature rise 2 hours ago; tech already en route
Prevention instead of crisis response
11:30 AM Courthouse HVAC Alert
Before
Judge calls personally to complain courtroom is too hot; scramble to find a technician
Find out about problems when they're emergencies
After
IoT sensor flagged temperature rise 2 hours ago; tech already en route
Prevention instead of crisis response
After
Generate complete asset report with depreciation and condition in 15 minutes
Audit-ready documentation
2:00 PM
GASB Auditor Request
Before
Auditor asks for asset inventory with depreciation; start digging through file cabinets
3 weeks of compilation ahead
2:00 PM GASB Auditor Request
Before
Auditor asks for asset inventory with depreciation; start digging through file cabinets
3 weeks of compilation ahead
After
Generate complete asset report with depreciation and condition in 15 minutes
Audit-ready documentation
Before
Council member emails: "Constituent says library elevator has been broken for months"
No audit trail to show response history
3:30 PM
Council Member Forwards Citizen Complaint
After
Pull complete work order history: reported 3 days ago, parts ordered, repair scheduled Tuesday
Transparent response with documentation
3:30 PM Council Member Forwards Citizen Complaint
Before
Council member emails: "Constituent says library elevator has been broken for months"
No audit trail to show response history
After
Pull complete work order history: reported 3 days ago, parts ordered, repair scheduled Tuesday
Transparent response with documentation
After
Show: Preventive maintenance saves 6x emergency costs; deferral adds $2.4M annually
Budget maintained based on data
5:00 PM
Budget Committee Meeting
Before
Defend maintenance budget against 10% cut proposal without hard data
Can't prove ROI of preventive maintenance
5:00 PM Budget Committee Meeting
Before
Defend maintenance budget against 10% cut proposal without hard data
Can't prove ROI of preventive maintenance
After
Show: Preventive maintenance saves 6x emergency costs; deferral adds $2.4M annually
Budget maintained based on data
Compliance & Audit Ready
Built for your regulatory reality
Stop scrambling before GASB audits and OSHA inspections. Infodeck maintains the documentation trail that auditors, council, and citizens expect.
Standards this work supports
GASB 34/35
• Government Accounting Standards Board ReportingComplete capital asset tracking with depreciation calculations. Deferred maintenance backlog quantified and disclosed. Export reports in formats auditors expect. Annual compliance becomes a one-click export.
OSHA Standards
• Occupational Safety & Fire PreventionTrack fire suppression testing, emergency evacuation equipment, and safety inspections per OSHA 1910. Document hazardous material handling. Fire prevention plan documentation maintained automatically.
ADA Compliance
• Americans with Disabilities Act AccessibilityTrack accessibility features across all public facilities: elevators, ramps, signage, restrooms. Schedule accessibility audits. Document compliance efforts. Flag buildings needing accessibility improvements.
FOIA/Transparency
• Public Records & Transparency RequirementsEvery work order, inspection, and maintenance activity documented with timestamps. Export complete maintenance history for public records requests. Demonstrate transparent use of taxpayer dollars.
Evidence for audits
Compliance report
Generated from records
Ready
Fire safety inspections Complete
Equipment certifications Current
Preventive maintenance schedule On track
Ready to take control of your deferred maintenance?
Show public works priorities with clearer asset condition, backlog evidence, and inspection records.
Trial access through demo
Scope reviewed first
GASB compliance reports included
Implementation support included
Explore the Platform