01
One contractor record can cover many sites.
A contractor keeps one profile across the portfolio, with sites, staff, credentials, active work, and compliance status visible without duplicating records per building.
Governance · Contractor oversight
Contractor management software that lives on your operating record.
Register contractors, track licence renewals, see compliance at a glance across every site. One record, one audit trail. Not a directory.
Compliance scorecard
6 contractors · sorted by score
| Contractor | Type | Sites | Renewal timeliness | Escalations | Compliance score | Trend |
|---|---|---|---|---|---|---|
| GreenEnergy Systems | Specialist | 3 | 100% | 0 | 98% | |
| Sunrise Facilities | Integrated facilities | 5 | 96% | 0 | 94% | |
| Meridian HVAC | Specialist | 1 | 94% | 0 | 92% | |
| Quorum Electrical | Specialist | 4 | 90% | 1 | 88% | |
| TechWorks Maintenance | Specialist | 2 | 88% | 1 | 87% | |
| ProTrade Services Attention | Integrated facilities | 8 | 72% | 3 | 68% |
Scored on renewal timeliness, escalations, and credential currency. Operational performance is somewhere else.
Licence renewal as a case, with evidence and escalation. Not a reminder email that gets missed.
Contractor identity carries through every renewal and every permit-to-work. One continuous audit trail.
Compliance scorecard across contractors. Not one vendor dashboard at a time.
Plain answers
What does contractor governance track?
Infodeck keeps contractor records, site coverage, staff rosters, licence renewals, permit context, compliance scorecards, and escalation history in one governed view.
02
Licence renewals are managed as cases.
Renewal evidence, reviewer notes, expiry dates, escalation status, and closure history stay attached to the contractor before high-risk work proceeds.
03
Permit and compliance context stay connected.
When a permit or work order references a contractor, the approval trail can show the contractor, credential currency, crew, renewal case, and site context together.
01 · On the record
Your contractors aren't sitting in a separate address book.
Register each contractor once. In-house team, integrated facilities contractor, single-trade specialist, or other. Each record carries the company, its sites, its staff roster, its licences, and its status.
The same record your facilities team reviews, your compliance officer audits, and your approvers see on a pending permit-to-work.
SF
Sunrise Facilities
Integrated facilities contractor ActiveREG-98765432 · Effective 2026-01-01 to 2027-12-31
Last update
2 minutes ago
Sites
London HQBerlin CampusDublin Warehouse+2 more
Staff
PSMKDR+9
12 members
2 pending invitations
Compliance
92% On track
4 licences current · 1 renewing
Permits this month
3 active
Last: PTW-2026-0218 · Hot work
02 · Renewal workflow
Renewal is a case with evidence, decision, and escalation.
A renewal case opens before expiry. Evidence lands on the case. A reviewer decides. The case closes. Every file, note, actor, and timestamp stays on the record.
When the quarterly review asks who let this one slip, the answer is already on the record and it routes through the same approvals inbox your team already uses.
Renewal case RNC-2026-0142 Open
Fire safety certificate · Sunrise Facilities
Submission due 2026-06-14 · Criticality: High
Related permit
PRM-2026-0087
Expires 2026-07-14
Timeline
2026-05-14 System
Case opened
60 days to expiry
2026-05-18 Priya S. · Supervisor
Evidence uploaded
3 files
Renewal certificate Inspection photo Authority receipt
2026-05-20 Marcus K. · Compliance
Under review
2026-05-21 Marcus K. · Compliance
Approved with notes
Renewal valid through 2027-07-14. Inspection photo quality good.
2026-05-21 System
Case closed
permit expiry rolled forward
On the case
Contractor
SF Sunrise Facilities
Supervisor
PS Priya S.
Reviewer
MK Marcus K.
Escalation
No escalation
Closed within 3 business days.
03 · Safety gate
When hazardous work is requested, the contractor's identity flows through every approval.
Every step on the audit names the same contractor. Licence currency, permit request, permit approval. Contractor identity isn't restated at each handoff. It's the same record, from licence currency to permit approval.
See the permit-to-work workflow SF
Compliance trending up Sunrise Facilities
Single-contractor audit trail
Day 1
Licence renewal approved
Fire safety certificate · RNC-2026-0142
Priya S. · Supervisor
Day 3
Permit-to-work submitted
PTW-2026-0218 · Hot work
Marcus K. + 2 crew
Day 3
Pre-work checklist signed
Form response captured
Signed by Marcus K.
Day 4
Permit approved
Audit references contractor, renewal case, crew
Sara T. · Safety officer
Every event names the same contractor. Licence currency, permit request, and permit approval on a single audit trail.
04 · Portfolio view
See how each contractor is holding up. Not one vendor dashboard at a time.
Renewal timeliness, escalation frequency, overall compliance score. Sort by score. Export the view for quarterly supplier review. When a specialist is underperforming on compliance, it shows before the auditor notices.
This page scores compliance, not operations. Operational scoring lives where the work happens.
Top contractors by score
6 contractors total GE
98% GreenEnergy Systems
Specialist · 3 sites · 100% renewal timeliness
SF
94% Sunrise Facilities
Integrated facilities · 5 sites · 96% renewal timeliness
MH
92% Meridian HVAC
Specialist · 1 sites · 94% renewal timeliness
PT
68% ProTrade Services
AttentionIntegrated facilities · 8 sites · 72% renewal timeliness · 3 escalations
Review date: 2026-04-24
05 · Team management
Contractors onboard their own people. You set the scope; they fill it.
Invite supervisors, invite team members, set a seat cap, and generate a self-registration link valid for 30 days. Contractor supervisors bring their crew on without you chasing every form.
Staff · Sunrise Facilities
9 of 15 seats used- PS Priya S.Supervisor
- MK Marcus K.Team member
- DR Diego R.Team member
- AP Ana P.Invitation pending
Link valid 30 days
06 · Multi-site
One contractor, many sites, one record.
Assign a contractor to specific sites, or to every site in your portfolio. When the specialist covers London and Berlin but not Dublin, it is visible.
No duplicated records per site. No drift between buildings. The scorecard, the renewal case, and the permit trail stay rolled up to one contractor across your portfolio. See how the full platform ties contractor governance into your operating record.
Portfolio coverage · 5 sites
- SF Sunrise FacilitiesLondon HQBerlinDublin+2
- GE GreenEnergy SystemsLondon HQBerlinMadrid
- TW TechWorks MaintenanceLondon HQBerlin
- MH Meridian HVACMadrid Office
No duplicated records per site. No drift across buildings.
See the platform
Know who's allowed to touch your site, and prove it.
30-minute demo. Your real portfolio, your real compliance questions. No pitch slides.