01
It blocks risky work until approval is clear.
Hot work, electrical isolation, confined space entry, working at height, excavation, and other risk types can require a signed permit before the job proceeds.
Permit approval required · PTW-2026-0117
Governance · Safety authorization
Permit to work software for high-risk facility work.
When a job involves hot work, electrical isolation, confined space entry, working at height, excavation, or another non-routine risk, Infodeck attaches a permit workflow to the work. A named applicant requests approval. A facility owner or safety approver signs off before the crew proceeds.
Hot workElectrical isolationConfined spaceWorking at heightExcavationNon-routine work
Named applicant. Named approver. Pre-work checks and close-out evidence on one record.
Work order · WR-2026-1901 Permit approval required Scheduled tonight 22:00
Permit required›Awaiting approval›Authorization pending
EI
Electrical isolation of feeder panel L4-E2
London HQ · Level 4 Plant Room
Assignee
Marcus K.
In-house team
Scheduled
26 Apr 2026
22:00 to 02:00 local
Site
London HQ
Level 4 Plant Room
Trade
Electrical
Planned isolation
Work start request
Work order created 23 Apr 2026 · Liam O.
Permit required set true 23 Apr 2026 · Liam O.
Assignee scheduled tonight 24 Apr 2026 · Ana P.
Start request held for permit approval pending PTW-2026-0117
Every permit carries a named applicant, approver, work window, location, and work type before high-risk work is allowed to begin.
The facility owner or safety approver can require serial sign-off, independent approval, and pre-work evidence before the job moves forward.
The crew completes pre-work checks, post-work close-out, and delegated sign-off on the same operating record.
Plain answers
What is permit to work software for?
Permit to work software controls high-risk facility work before it starts, names the applicant and approver, records safety checks, and keeps close-out evidence on the work record.
02
Applicant, approver, site, and work window are named.
Each permit records who requested the work, who approved it, where it applies, when it is valid, what hazards were declared, and which controls were required.
03
Checks and close-out stay with the work.
Pre-work checks, delegated checklist responses, post-work checks, signatures, timestamps, and field changes remain on the same record for later review.
01 · Applicant and approver
Both sides are named before the work begins.
A work order says what needs doing. A permit to work says who is asking to perform a risky activity, where it will happen, when it is valid, what hazards are declared, and who is responsible for allowing it on the facility.
Infodeck keeps that separation explicit. The applicant can be an in-house supervisor or a contractor crew lead. The approver can be the facility owner, compliance lead, or safety officer. Each signature records the person, role, time, and decision.
Applicant and approver are named on the permit record.
Approval order is enforced when the work type needs a chain.
SafetyCulture gives you checklists. Facilio gives you safety forms. Infodeck ties the permit to the operating record, so high-risk work waits until authorization is signed.
Permit Pending approval Sunrise Facilities
PTW-2026-0042 · Hot work
Linked to WR-2026-1855 · Roof membrane repair · Block A roof deck
1
Step 1 · Submit permit request
SubmittedLiam O. · In-house supervisor
23 Apr 2026 · 14:22
2
Step 2 · Compliance review
ApprovedFatima H. · Compliance officer
23 Apr 2026 · 16:05 · note "crew credentials checked"
3
Step 3 · Safety officer issue
In progressSara T. · Safety officer
Due 24 Apr 2026 · 12:00
4
Step 4 · Pre-work check
QueuedCrew lead · delegated to Priya S.
Unlocks after step 3 issues the permit
Rejection at any step terminates the permit. 4-step flow · configured on hot-work template
02 · Template library
Different risky work needs different controls.
Every permit snapshots the rule it was issued under.
Hot work is not the same as excavation. Electrical isolation is not the same as working at height. Compliance defines a template for each permit type: required approvers, validity window, pre-work checklist, post-work checklist, hazards, PPE, and who can apply.
Hot work v3
Hot work permit
Welding · cutting · grinding
SupervisorComplianceSafety officer
Pre · Post · 8h validity
Confined space v2
Confined space permit
Tanks · vessels · ducts
SupervisorComplianceSafety officerRescue team
Pre · Post · 12h validity
Electrical v4
Electrical isolation permit
Used on WR-2026-1901 tonight
SupervisorCompliance
Pre · Post · 6h validity
Working at height v2
Working-at-height permit
Above 2m · roof work
SupervisorSafety officer
Pre · Post · 10h validity
Excavation v1
Excavation permit
Trenching · ground breaking
SupervisorComplianceSafety officer
Pre · Post · 24h validity
Add template
Your own work type
Every permit issued from the template carries a snapshot of those rules at the moment it was created. If compliance tightens the template next quarter, permits already in flight keep the standard they started under. No retroactive rule change.
03 · Pre-work checks
Approval is not the same as ready to start.
The site still has to be made safe.
Once the permit is approved, the crew still has to prove the work area is ready. The template names the pre-work checklist: hazards reviewed, PPE verified, site conditions photographed, isolations confirmed, and any work-type controls completed. Each response stamps onto the permit record, named to the person who signed. If the work order requires that permit, Infodeck will not let active work proceed until the authorization and required checks are present.
Hazards reviewed
Sparks, adjacent combustibles, confined airflow. Named, not implied.
PPE verified
FR coveralls, arc-rated gloves, harness, fire watch. Each item ticked by hand.
Site evidence attached
Photos on the checklist, stamped to the person who signed.
Authorization first. Pre-work evidence second. Then the work can proceed.
04 · Delegated checklist
Send the check to the crew.
No account required.
When the permit allows delegation, the supervisor generates a secure link for a named email. The link lands in the recipient's inbox with a 48-hour expiry. They open it on whatever device they have, complete the checklist, and submit. No login, no account, no new software for the crew.
The delegate cannot be the person who issued the delegation. Self-approval is refused by the engine. Whoever signs the check is not the same person who asked them to sign.
Secure link · 48-hour expiry · single use.
Self-approval not allowed. The engine refuses.
Supervisor view
PTW-2026-0117
Hot work · Sunrise Facilities
Send pre-work check to
delegate@example.com
Link expires 48h Self-approval not allowed
Delegation pending
Pre-work check · Hot work
In progressBlock A roof deck
WR-2026-1855 PTW-2026-0042 Valid 08:00 to 16:00 · 24 Apr
Hazards declared
Live voltage · Arc flash
PPE required
FR coveralls · Arc-rated gloves · Harness · Fire watch
Hot-work area cleared to 10m radius
Fire extinguisher within reach
Combustibles shielded or removed
Fire watch briefed and in position
Signing as
Priya S. · Crew lead · Sunrise Facilities
Secure link. No account needed. Expires 24 Apr 2026 · 18:22.
05 · Close-out
Risky work needs a signed finish.
When the work is done, someone attaches the post-work checklist response. The permit moves to post-work pending. A closing sign-off step, usually compliance or the facility owner, confirms the site is safe to hand back. The permit lands at closed. Expired permits terminate without a sign-off. Cancelled permits close with a reason on the record.
Close-out is not a phone call or a chat message. The closed record carries the applicant, approver, crew, hazards declared, PPE verified, every approval signature, every checklist response, and the timestamps for each.
Permit Post-work pending In-house team
PTW-2026-0131 · Electrical isolation
Linked to WR-2026-1901 · Feeder panel L4-E2 · Level 4 Plant Room
Pre-work response
Marcus K. · 26 Apr 2026 · 22:08
AttachedPost-work response
Marcus K. · 27 Apr 2026 · 01:52
AttachedApprovals ledger
Submitted Liam O. · 25 Apr 14:22
Approved by compliance Fatima H. · 25 Apr 18:05
Issued by safety officer Sara T. · 26 Apr 12:45
Started Marcus K. · 26 Apr 22:08
Post-work submitted Marcus K. · 27 Apr 01:52
Pending closing sign-off Assigned to Fatima H.
Audit timeline
Submitted
Liam O. · 25 Apr 14:22
Approved by compliance
Fatima H. · 25 Apr 18:05
Issued by safety officer
Sara T. · 26 Apr 12:45
Started
Marcus K. · 26 Apr 22:08
Post-work submitted
Marcus K. · 27 Apr 01:52
Pending closing sign-off
Assigned to Fatima H.
Expired permits terminate without sign-off. Cancelled permits close with a reason on the record.
06 · Audit trail
The record answers the auditor.
Every state change on a permit writes an audit row. Permit created, permit approved, permit started, post-work submitted, permit closed, permit cancelled. Each row carries the actor, the timestamp, the field changes, and the permit id. The crew members are named. The hazards declared are on the record. The PPE required is on the record. The contractor company and the contact are on the record.
When the auditor asks which permit covered the electrical isolation on Block A on the night of 2026-04-17, the answer is on the record. Reconstruct the day from the permit. No spreadsheet cross-reference.
Contractor licensing, renewal cases, and compliance scorecard live on contractor-governance. This page does not repeat that scope.
07 · Same inbox
Permit sign-offs land on the approvals inbox.
Pre-work and post-work sign-offs appear on the same approvals inbox that carries quotation, visitor, and work-order decisions, so the safety lane is one tab for your approvers, not a separate app.
See the platform
Know which high-risk work was authorized, who approved it, and when it closed.
30-minute demo. Bring your real permit types, approval rules, and close-out requirements. We will walk through the request, approval, pre-work check, and final record.