01
Requests become owned work.
People can report issues, teams can assign work, and owners can see status without rebuilding the story across email or spreadsheets.
Campus Digital Twin
See your entire campus in real-time
Connect IoT sensors across every building. Detect water leaks, monitor occupancy, track HVAC performance, and catch issues before they become emergencies.
72%
Faster Response
51%
Fewer Emergencies
24/7
Monitoring
Alert
Fall Detected
Library Block B
Sensor
Water Leak
Restroom 2F
Occupancy
847
of 1,200 max
PM Due
HVAC Filter
Science Block
Air Quality: Optimal
One operating record
Education work on one operating record
For Education teams, Infodeck links requests, planned work, assets, contractors, and proof so the record follows the job.
02
Assets keep their service history.
Equipment, locations, maintenance tasks, checklists, and past service notes stay linked so the next job starts with context.
03
Proof stays attached to the job.
Photos, timestamps, approvals, contractor records, and close-out notes stay with the work record for audits and leadership reviews.
Sound familiar?
These aren't hypotheticals. They're conversations we have every week with facilities directors and business managers like you.
1
"The Summer Maintenance Crunch"
School ends June 15th. Classes resume August 1st. That's 6 weeks to complete HVAC repairs, roof patches, floor refinishing, and classroom turnovers that should take 12 weeks. You're in triage mode, deciding which buildings get fixed and which wait another year while summer slips away.
Critical repairs deferred another year
2
"The Backlog That Never Shrinks"
Your deferred maintenance backlog hit $2.3 million last year. This year it's $2.8 million. The board keeps asking why buildings are deteriorating, but your budget only covers 40% of identified needs. Every spring you present the same story: we're treading water while the gap grows.
$90B K-12 deferred maintenance crisis nationwide
3
"The HVAC Fails During Heat Wave"
It's 95 degrees outside. The AC unit serving three classrooms, the one that's been on your 'replace next year' list for four years, finally dies. Teachers are calling the office. Parents are calling the principal. You're calling every HVAC contractor in town. Tomorrow might be an early dismissal day.
School closure, angry parents, emergency contractor fees
4
"The Fire Inspector is Here"
State fire marshal shows up for the annual inspection. You need documentation for fire alarm tests, extinguisher inspections, emergency lighting checks, and sprinkler system maintenance across 12 buildings. The records are scattered across filing cabinets, spreadsheets, and vendor invoices from three different contractors.
Violations, remediation costs, liability exposure
5
"We Can't Keep Technicians"
Your best HVAC tech just gave notice, going to a commercial contractor for 25% more pay. You've had two open positions for 8 months. The remaining three technicians are doing five people's work, and emergency calls are 70% of their day. Preventive maintenance keeps getting pushed.
60-70% emergency repairs vs 50% target
Ready to break the cycle?
The Transformation
From reactive chaos to strategic control
Campus requests, inspections, contractor work, and evidence stay together for board and audit questions.
Before
After
Preventive Maintenance Ratio
Before
32%
After
55%
+72% improvement
32 %
Preventive Maintenance Ratio
Constantly reactive +72% improvement
55 %
Preventive Maintenance Ratio
Proactive approachAverage Work Order Resolution
Before
18days
After
5days
72% faster
18 days
Average Work Order Resolution
Backlog building 72% faster
5 days
Average Work Order Resolution
Rapid responseEmergency Repair Frequency
Before
45%
After
22%
-51% emergencies
45 %
Emergency Repair Frequency
Of all work orders -51% emergencies
22 %
Emergency Repair Frequency
Most issues caught earlyInspection Compliance Rate
Before
78%
After
100%
Zero findings
78 %
Inspection Compliance Rate
Missing documentation Zero findings
100 %
Inspection Compliance Rate
Always audit-readyWhen campus work, inspection records, and contractor notes stay together, facility teams can answer board and audit questions faster.
Built For Your Reality
Features that solve your actual problems
Not generic CMMS checkboxes: capabilities mapped to the challenges you face every day managing school facilities
QR Code Request Submission
Teachers scan a code, snap a photo, describe the issue, done in 30 seconds. No more emails lost in spam folders, phone tag with the facilities office, or sticky notes that never make it to the right person. Every request tracked, timestamped, and routed automatically.
Addresses: Lost requests, no visibility into status
30-second submissions
Summer Project Planning & Scheduling
Plan your 6-week maintenance window months in advance. See which projects fit, which must wait, and where contractors are needed. Automated scheduling accounts for dependencies: you can't refinish floors until HVAC work is done. No more summer surprises.
Addresses: The summer maintenance crunch
Project timeline visibility
Mobile-First for Overworked Technicians
Your techs are covering 12 buildings with 3 people. Give them mobile work orders with asset history, photos from the requester, parts locations, and one-tap status updates. Less time hunting for information, more time actually fixing things.
Addresses: Technicians wasting time on paperwork
40% productivity gain
Facility Condition Index (FCI) Tracking
Show your board exactly which buildings are deteriorating and why. Track deferred maintenance by building, system, and priority. Generate FCI reports that justify capital requests with data, not just "the roof is bad."
Addresses: Can't justify budget requests to the board
Data-driven budget requests
Compliance Inspection Tracking
Fire alarm tests, extinguisher inspections, ADA checks, elevator certifications, all tracked in one place. Automated reminders before inspections are due. One-click reports when the fire marshal shows up unannounced.
Addresses: Scrambling for compliance documentation
Always audit-ready
IoT enabled
HVAC & Critical System Monitoring
IoT sensors detect when that aging AC unit starts struggling before it fails completely. Get alerts for temperature anomalies, unusual run cycles, and performance degradation. Prevent the early dismissal day instead of reacting to it.
Addresses: HVAC failures during classes
Predictive alerts
A Day on Campus
Same day. Different experience.
See how your daily routine transforms with connected facility management
K-12 Facilities Director
Managing 8 buildings, 3 technicians, and a $400K budget
Without Infodeck
With Infodeck
Before
Drive to each of 8 buildings to check for overnight issues, hope nothing critical was missed
No visibility, surprises waiting when you arrive
6:30 AM
Pre-School Check
After
Dashboard shows overnight alerts, building temperatures, and any urgent requests already submitted
Full campus awareness before leaving home
6:30 AM Pre-School Check
Before
Drive to each of 8 buildings to check for overnight issues, hope nothing critical was missed
No visibility, surprises waiting when you arrive
After
Dashboard shows overnight alerts, building temperatures, and any urgent requests already submitted
Full campus awareness before leaving home
After
Teacher scans classroom QR code, attaches photo, receives automatic updates when technician is assigned and arrives
Transparent status, happy teachers
8:45 AM
Teacher Reports Broken Projector
Before
Email to facilities inbox, competes with 40 other messages, teacher follows up 3 times asking for status
Requests lost, no communication, frustrated teachers
8:45 AM Teacher Reports Broken Projector
Before
Email to facilities inbox, competes with 40 other messages, teacher follows up 3 times asking for status
Requests lost, no communication, frustrated teachers
After
Teacher scans classroom QR code, attaches photo, receives automatic updates when technician is assigned and arrives
Transparent status, happy teachers
Before
Tech reads paper work order, drives to building, realizes they need a part, drives back to shop, returns to building
30% of time wasted on travel and searching
9:30 AM
Technician Starts Repairs
After
Mobile app shows prioritized list, asset history, parts on hand, and optimal route between buildings
Tech starts fixing immediately
9:30 AM Technician Starts Repairs
Before
Tech reads paper work order, drives to building, realizes they need a part, drives back to shop, returns to building
30% of time wasted on travel and searching
After
Mobile app shows prioritized list, asset history, parts on hand, and optimal route between buildings
Tech starts fixing immediately
After
Principal checks work order status on phone, sees technician en route with ETA
Self-service visibility, no phone tag
11:00 AM
Principal Asks About HVAC Status
Before
Call facilities office, leave message, wait for callback, still no clear answer
Information black hole, frustrated principals
11:00 AM Principal Asks About HVAC Status
Before
Call facilities office, leave message, wait for callback, still no clear answer
Information black hole, frustrated principals
After
Principal checks work order status on phone, sees technician en route with ETA
Self-service visibility, no phone tag
Before
Manually compile maintenance costs from invoices, vendor records, and spreadsheets; takes days
No data to justify budget requests
2:00 PM
Budget Presentation Prep
After
Export maintenance costs by building, system type, and priority. FCI scores show deterioration trends.
Data-driven board presentation in minutes
2:00 PM Budget Presentation Prep
Before
Manually compile maintenance costs from invoices, vendor records, and spreadsheets; takes days
No data to justify budget requests
After
Export maintenance costs by building, system type, and priority. FCI scores show deterioration trends.
Data-driven board presentation in minutes
After
Gantt chart shows all summer projects, contractor schedules, and dependencies. Everyone sees the same plan.
Coordinated summer, nothing missed
4:00 PM
Summer Planning Meeting
Before
Whiteboard with sticky notes, hoping nothing is forgotten, no clear timeline
Projects slip, summer runs out
4:00 PM Summer Planning Meeting
Before
Whiteboard with sticky notes, hoping nothing is forgotten, no clear timeline
Projects slip, summer runs out
After
Gantt chart shows all summer projects, contractor schedules, and dependencies. Everyone sees the same plan.
Coordinated summer, nothing missed
Compliance & Audit Ready
Built for your regulatory reality
Stop scrambling when the fire marshal shows up. Infodeck maintains the documentation trail inspectors expect, across all your buildings.
Standards this work supports
Fire & Life Safety
• NFPA 72 & State Fire Marshal RequirementsAutomated tracking for fire alarm tests, extinguisher inspections, sprinkler checks, and emergency lighting. Generate inspection reports instantly when state fire marshal arrives for annual review.
ADA Compliance
• Americans with Disabilities ActTrack accessibility maintenance: grab bars, ramps, accessible restroom fixtures, door closers. Document remediation of accessibility complaints and ensure ongoing compliance.
OSHA Safety
• Workplace Safety StandardsLockout/tagout documentation for mechanical systems, chemical inventory for hazard communication, confined space protocols for boiler rooms. Training records and certification tracking.
State Requirements
• State Education Department Facility StandardsTrack compliance with state-specific facility requirements: classroom sizes, ventilation standards, laboratory equipment, gymnasium specifications. Ready for state facility audits.
Evidence for audits
Compliance report
Generated from records
Ready
Fire safety inspections Complete
Equipment certifications Current
Preventive maintenance schedule On track
Ready to transform your campus facilities?
Give campus teams one place for requests, summer work, inspections, and board-ready evidence.
demo-led trial access
Demo first
Special education pricing available
Implementation support included
Explore the Platform